Construction Project Specialist - Project Controls

GWC Capital; Apache Junction (AZ); On-site; USD 55,000 - 85,000; Full time

Job summary

WW Clyde in Apache Junction, AZ seeks a Project Specialist in Project Controls to support project kickoff through closure. The role emphasizes contract administration, subcontractor coordination, and compliance with safety and quality standards.

You will work with managers, prepare documents in the project management system, process change orders, and assist with lien filings, insurance paperwork, and monthly owner billings. In-person, no remote option.

Qualifications

• Requires basic knowledge of construction contracts and agreements.
• Experience with project administration and documentation is preferred.
• Ability to coordinate group efforts and meet deadlines.

Responsibilities

• Assist with project kickoff and job closure documentation.
• Set up new contacts and manage budgets in the PM software.
• Process subcontractor contracts and insurance paperwork.
• Handle subcontractor payments and monthly owner billings.
• Support change orders, lien filings, and coordination across teams.
• Maintain project set-up records and communications.

Skills

Office procedures

Communication skills

Organizational skills

Deadline-oriented

MS Office proficiency

Contract administration knowledge

Education

High school diploma or GED

Bachelor’s/Associates or technical degree preferred

Tools

DocuSign

Microsoft Office (Word, Excel, Outlook)

PM/document management tools

Job description

Overview

Job Title

Project Specialist

Division

Project Controls

Location

Apache Junction, AZ (In-person, no Remote/Hybrid offered)

Job Summary

Under the direction of the Project Controls Manager, the Project Administrator is primarily responsible to work with managers on all project related items, from assisting with project kickoff to job closure.

Duties and Responsibilities

• Visualize, fulfill, and implement the vision and core values.
• Responsible for new contact setup and budgets rolls in the project management software
• Responsible for formal contract execution with Owners and Subcontractors through DocuSign
• Responsible for obtaining required insurance and other paperwork upon the execution of a Subcontract agreement.
• Responsible for subcontractor payments, Department of Transportation (DOT) Project Development Business entry for each states DOT system.
• Responsible for certified payroll reporting, OCIP/CCIP reporting.
• Assist in completion of forms and documentation of change orders and force account work.
• Track all information regarding job set up, correspondence with owners and subcontractors.
• Responsible for organization of close out job.
• Attend pre-construction meeting.
• Assist in preliminary lien filings.
• Assist in interpretation and execution of contract language and requirements for construction projects.
• Assists with monthly owner billings
• Helps insure operational consistency among areas and division.
• Always ensure a safe and healthful work environment.

Education and/or Experience

• High school diploma or general education degree (GED).
• Bachelor’s/Associates or technical degree preferred.
• Contract administrative experience preferred.
• Experience/basic knowledge in the construction industry preferred.

Individual Development (Knowledge, Skills, and Abilities)

• Working knowledge of general office procedures
• Working knowledge of construction contracts and agreements
• Ability to organize and coordinate group work efforts
• Excellent written and oral communication skills
• Basic knowledge of construction industry
• Good organizational skills
• Ability to work towards and reach deadlines
• Intermediate knowledge of Microsoft Word, Excel, and Outlook

To learn more about WW Clyde and our work, visit wwclyde.net.

Disclaimer: This job description is not intended to contain a comprehensive listing of duties and responsibilities required of the employee. It reflects management's assignment of key functions. It does not prescribe or limit the tasks that may be assigned. Job descriptions are subject to change at any time.

*As part of our hiring process, all candidates are subject to a comprehensive background check. Please note that our company maintains a strict policy regarding certain convictions. Applicants with a DUI or felony conviction may not meet eligibility requirements for employment in this position. Offer/ Start Date is contingent upon a successful background check and preemployment drug screen (including THC)

WW Clyde is an "Equal Employment Opportunity/Affirmative Action/PWDNET" Employer