Construction Project Secretary & Admin Coordinator

Vaughn Construction; Bastrop (TX); On-site; USD 38,000 - 60,000; Full time

Job summary

Vaughn Construction is seeking an organized administrative support professional to assist project management and oversee general office activity. You will handle multi-line phone routing, mail, AP invoicing, and office maintenance.

The role requires high school completion with two years related experience or equivalent training, strong writing and proofreading skills, and the ability to work in a fast-paced construction office environment.

Qualifications

• High school graduation or equivalent and two years related experience or an equivalent combination of experience and training.

Responsibilities

• Answer and route all incoming calls using a multi-line phone system.
• Route incoming mail to the appropriate department.
• Approve subcontractor invoices for payment.
• Maintain office and break room supplies.
• Maintain office equipment.
• Process accounts payable invoices for approvals.
• Prepare outgoing mail for post office or overnight delivery.
• Update security alarm codes and request maintenance when needed.
• Set up bid projects and maintain HUB subcontractor database.
• May serve as Notary Public and arrange travel for project management.
• Perform other duties to ensure excellent service and client satisfaction.

Skills

Writing

Proofreading

Math

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Windows

Job description

Vaughn Construction is seeking an organized administrative support professional to assist project management and oversee general office activity. You will handle multi-line phone routing, mail, AP invoicing, and office maintenance.

The role requires high school completion with two years related experience or equivalent training, strong writing and proofreading skills, and the ability to work in a fast-paced construction office environment.