Construction Project Manager, Tenant Improvements

Douglas Emmett; Santa Monica (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Douglas Emmett is seeking a Project Manager in Santa Monica to lead tenant improvement and high-rise office projects. You will coordinate kickoff, schedules, submittals, and design changes with managers, tenants, superintendents, and architects.

The role requires 5+ years in tenant improvements, strong scheduling and cost-tracking skills, and the ability to manage multiple projects in a demanding environment.

Qualifications

• 4 year Construction Management degree or equivalent (preferred).
• 5+ years of tenant improvement interior construction. High Rise office preferred.
• Scheduling software fluency and ability to manage multiple projects.

Responsibilities

• Take new projects, distribute authorization to proceed to subcontractors, coordinate/initiate project schedule, set up meetings between managers, tenants, superintendents, and architects, and conduct meetings.
• Perform project buy outs with subcontractors, negotiate contracts, verify lead time items/submittals, request, receive and review shop drawings, submittals, and submit to architect.
• Oversee, distribute and communicate all plan/construction changes to subcontractors, including schedule changes to managers, tenants, and maintain log.
• Establish pricing changes/increases, gather information to produce cost changes to tenants/managers.
• Process and distribute change orders to appropriate parties within the corporate office, tenants, and managers if needed.
• Oversee submittal distribution and communication.
• Communicate with superintendents regarding day-to-day operations and monitor projects until completion, subcontractor compliance issues, supplier delays, and project engineer; document/distribution maintenance of incoming/outgoing information to correct destination; create, manage, RFI process and logs.
• Interface with architects, tenants, managers, and subcontractors; maintain clear communication. Sustain communication with existing clients through maintenance and marketing.
• Manage general conditions, tracking costs for workforce hours and miscellaneous items on each project.
• Conduct construction meetings, keep accurate minutes and monitor for accurate data entry. Attend corporate Project Manager meetings and communicate information with EVP.
• Visit job site to stay familiarized with project status, troubleshoot as necessary.
• Coordinate and follow up with superintendents on closing jobs, overseeing punch list final sign off, collection/distribution of job files to PE

Skills

Project scheduling

Contract negotiation

Submittals review

RFI process

Stakeholder communication

Public relations

Cash flow management

Meeting coordination

Job site visits

Education

Construction Management degree

Tools

MS Project

Job description

• Kick off- Take new projects, distribute authorization to proceed to subcontractors, coordinate/initiate project schedule, set up meetings between managers, tenants, superintendents, and architects, and conduct meetings
• Subcontractor- Perform project buy outs with subcontractors, negotiate contracts, verify lead time items/submittals, request, receive and review shop drawings, submittals, and submit to architect
• Plan changes- Oversee, distribute and communicate all plan/construction changes to subcontractors, including schedule changes to managers, tenants, and maintain log
• Estimates- Establish pricing changes/increases, gather, and organize necessary information to produce cost changes to the tenant/managers
• Change Orders- Process and distribute change orders to appropriate parties within the corporate office, tenants, and managers if needed
• Submittals- Oversee submittal distribution and communication
• Communication- Communicate with superintendents regarding the day-to-day operations and monitor projects until completion, subcontractor compliance issues, supplier delays, and project engineer.Document/distribution maintenance of incoming/outgoing information to correct destination. Create, manage, RFI process and logs
• Public Relations- Interface with architects, tenants, managers, and subcontractors maintain clear communication. Sustain communication with existing clients through maintenance and marketing
• Cash flow- Manage general conditions, tracking costs for work force hours and miscellaneous items on each project
• Meetings- Conduct construction meetings, keep accurate minutes and monitor for accurate data entry. Attend corporate Project Manager meetings and communicate information with EVP
• Job site- Visit job site to keep familiarized with project status, troubleshoot as necessary
• Close Out- Responsible to coordinate and follow up with superintendents on closing jobs, overseeing punch list final sign off, collection/distribution of job files to PE

The minimum requirements and competencies are as follows:

• 4 year Construction Management degree or equivalent (preferred)
• 5 + years of tenant improvement interior construction. High Rise office preferred.
• Project scheduling abilities, and scheduling software fluency.
• Job Costing understanding, proficiency and fluent with industry standard software programs.
• Design Build coordination of Mechanical Electrical Plumbing Fire and Life Safety trades.
• Managing of Client expectations, Property Management, Leasing Agents, and Design Professionals, while maintaining customer service satisfaction.
• Managing successfully a high number of projects simultaneously.
• Must be able to commit to a 5 days/week in office position in Santa Monica.