Construction Project Management Assistant

KAI Enterprises; Missouri; On-site; USD 42,000 - 52,000; Full time

Job summary

KAI Enterprises is seeking a Project Assistant to provide project-related administrative support within the Program Management/Construction Management Division. You will assist with reviews, document control, meeting facilitation, and monthly client reports.

You will coordinate with project teams, ensure compliance with payroll and wage orders, and support closeout activities. A 3+ year background in A/E/C firms and strong MS Office skills are required.

Qualifications

• High school graduate; pursuing an advanced degree in business administration preferred.
• Minimum of 3+ years experience in an architectural/engineering/construction firm environment.

Responsibilities

• Assist with Constructability/Biddability Review comments and distribute review materials.
• Maintain project-specific Procedures Manual and document control systems.
• Liaise with client IT to set up project teams on document control systems.
• Maintain electronic and hard copy project records and filing.
• Prepare Project Monthly Reports for client submission.
• Process correspondence per the project procedures manual.
• Support Field Orders, Submittals, RFIs, RFSs, RFCPs, WCDs, COs, and pay applications.
• Record weather data for Inspector Daily Reports.
• Prepare meeting agendas and minutes; distribute for review and approval.
• Verify certified payroll and workforce utilization reports monthly.
• Ensure compliance with Wage Order No. and related requirements.
• Prepare Compliance Monitoring Report for PM review.
• Answer project trailer phone and relay messages to PM/Inspector.
• Assist with project team coordination and document distribution.
• Support project closeout and electronic/hard copy file storage.

Skills

Self-motivated

Pro-active

Organizational skills

Time management

Multi-tasking

Willing to work overtime

Microsoft Office

Outlook

Excel

Word

Adobe

Prolog experience helpful

Education

High school diploma

Pursuing advanced degree in business administration

Tools

Microsoft Office

Prolog

Adobe

Excel

Job description

KAI Enterprises is seeking a Project Assistant to provide project-related administrative support within the Program Management/Construction Management Division. You will assist with reviews, document control, meeting facilitation, and monthly client reports.

You will coordinate with project teams, ensure compliance with payroll and wage orders, and support closeout activities. A 3+ year background in A/E/C firms and strong MS Office skills are required.