Construction Project Coordinator & Team Mentor

Bali Construction Inc.; Woodland, Northern (CA, KY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid vacation

Sick time

Holidays

401k plan

Ownership opportunities

Job summary

Bali Construction Inc. is seeking an Assistant Project Manager to support planning, coordination, and execution on complex construction projects in Southern California.

You will collaborate with Project Managers, Engineers, and field teams to prepare schedules, manage permits, and track budgets while fostering growth and ownership of your role. The role emphasizes mentorship, communication, and cost control, with opportunities to advance in a dynamic, owner-empowered environment.

Qualifications

• Bachelor's degree in construction management, Civil Engineering, or related field; or equivalent combination of skill, ability, and experience
• Five years of experience in managing heavy civil, commercial, or underground utility projects
• Proficient in SAGE 300, Windows 10, Office 365, Bluebeam, and B2W
• Excellent oral and written communication skills
• Ability to work well with others
• Independently manage key processes with oversight
• Ability to multi-task, strong organizational skills
• Must be self-motivated and disciplined with a strong work ethic
• Must be able to meet deadlines in a fast-paced work environment
• Working knowledge of contract management and public construction contracting principles
• Working knowledge of labor compliance/prevailing wage regulations
• Familiarity with and understanding of terms and conditions of common AIA Construction Contracts; familiarity with working as a subcontractor on multi-trade job sites
• Demonstrated ability to exercise discretion and independent judgment

Responsibilities

• Mentor and supervise all assigned personnel, including Project Engineers.
• Establish performance goals and metrics for managing subordinates, in coordination with the project manager, in line with Bali's mission statement.
• Provide regular feedback to subordinates.
• Provide clear guidance and expectations to all assigned team members.
• Supervise the development and issuance of project correspondence, including RFIs, submittals, billings, and compliance documents.
• Manage agency, customer, and regulatory requirements, including permits, traffic control, engineering requirements, compliance issues, and inspections.
• Actively participate in joint Estimating and Operations project turnover meetings.
• Review and analyze documentation provided by Estimating, including the bid estimate, contracts, design plans, specifications, schedules, logistics plans, proposals, and quotations.
• Identify foreseeable project risks and opportunities; monitor and update as the project progresses.
• In coordination with the Project Manager, prepare a preliminary project schedule and corresponding budget based on an estimate and input from the Superintendent and Foremen.
• Export estimate to TRACK and establish initial cost tracking accounts
• Actively coordinate with the Client to obtain the Client's concurrence with Bali's project schedule.
• In coordination with the Project Manager, schedule, organize, and conduct Bali interdepartmental Project Kick-Off meeting to coordinate company-wide efforts for assigned projects; set goals for and expectations of supporting departments' efforts, including finance and accounting, labor compliance and payroll, yard operations, and logistics, safety, and purchasing.
• Coordinate with the purchasing and Bali contracting managers to negotiate and procure all materials, subcontractors, and outside services per Bali procurement standards.
• Coordinate with Superintendents and other technical staff to develop work plans to meet or exceed budget goals.
• Actively coordinate with the Client to ensure optimal field conditions for Bali's scope.
• Assist field team in developing safe work practices, job hazard analysis, researching and communicating safety requirements and regulations.
• Inspect and supervise project safety program; identify and manage hazards with the field team.
• Actively participate in incident review meetings.
• Identify impacts and changes; ensure Bali's impact notification process is followed to reserve Bali's right to pursue equitable compensation, develop cost, and schedule recovery plans as necessary.
• Prepare and negotiate cost estimates for forward-priced lump sum change orders and negotiate a final settlement to time and material change orders.
• Directly or by staff assignment, review and approve project expenses (invoices), and coordinate corrections where needed.
• Review active project productions and labor hours weekly; identify trends and develop recovery plans with the project team members to address shortfalls and capitalize on opportunities.
• In coordination with the project manager, review project costs and update forecasted costs to complete estimates monthly.
• In coordination with the Project manager, prepare quarterly costs to complete estimates and participate in cost review meetings.
• Develop a project closeout task checklist, assign duties to project team members, and support Bali departments, including finance and accounting, labor compliance, and payroll.
• In coordination with the Project Manager, negotiate final settlement to time and material change orders.
• Ensure all required closeout tasks are performed in a timely to enable the final release of retention and commencement of warranty.
• Prepare content for and actively participate in joint Operations and Estimating review of project successes and opportunities for future improvement.

Skills

Oral and written communication

Multitasking

Organizational skills

Self-motivation

Deadline driven

Collaboration

Discretion and judgment

Education

Bachelor's degree in construction management, Civil Engineering, or related field

Tools

SAGE 300

Windows 10

Office 365

Bluebeam

B2W

Job description

Bali Construction Inc. is seeking an Assistant Project Manager to support planning, coordination, and execution on complex construction projects in Southern California.

You will collaborate with Project Managers, Engineers, and field teams to prepare schedules, manage permits, and track budgets while fostering growth and ownership of your role. The role emphasizes mentorship, communication, and cost control, with opportunities to advance in a dynamic, owner-empowered environment.