Construction Project Coordinator — Budgets & Submittals

Valcourt; Millstone Township (NJ); On-site; USD 55,000 - 65,000; Full time

Job summary

VALCOURT EXTERIOR NJ MST – Millstone Township, NJ is seeking a Project Coordinator to ensure efficient task completion with attention to detail. You will handle preconstruction, ongoing project tasks, and closeout activities, coordinating with Project Managers and clients.

The role requires 2–5 years of experience, proficiency in MS Office/Teams, strong communication, and the ability to work independently as part of a team.

Qualifications

• Minimum 2–5 years as a Project Coordinator or similar role.
• Experience with accounting procedures.
• Proficiency in MS Office and Teams.
• Strong written and verbal communication.
• Ability to learn new software quickly.
• Excellent interpersonal and organizational skills.
• Ability to work independently and as part of a team.
• Highly developed attention to detail and problem-solving.
• Ability to work under pressure.

Responsibilities

• Provide all contract documents and estimating backup documents to Project Managers.
• Develop and provide project submittals to client with PM.
• Structure and enter estimator's budget and project budget into accounting database.
• Structure and enter the accounts receivable schedule of values and format AIA SOV.
• Fill out city permit applications with PMs.
• Ensure subcontractors have current insurance; provide certificates as needed.
• Prepare client change orders and track budgets in accounting system.
• Draft subcontract agreements and changes as requested by PM.
• Confirm billed amounts, create subcontractor work orders, submit for payment.
• Maintain project logs and active jobs files; update budgets.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Problem-solving

Analytical skills

Ability to work under pressure

Independent work

Teamwork

Attention to detail

Learning new software quickly

Tools

MS Office

Microsoft Teams

Job description

VALCOURT EXTERIOR NJ MST – Millstone Township, NJ is seeking a Project Coordinator to ensure efficient task completion with attention to detail. You will handle preconstruction, ongoing project tasks, and closeout activities, coordinating with Project Managers and clients.

The role requires 2–5 years of experience, proficiency in MS Office/Teams, strong communication, and the ability to work independently as part of a team.