Construction Project Coordinator/Administrator

Talently; Jacksonville (FL); On-site; USD 50,000 - 85,000; Full time

Job summary

Talently in Jacksonville, FL is seeking a Construction Project Coordinator/Administrator to support PMs and field teams on commercial, renovation, and historic projects. Based on-site, you will manage procurement, documentation, RFIs, submittals, schedules, and cost tracking using Procore, Monday CRM, and Sage Intacct.

The role requires 3+ years' experience in construction coordination, strong organizational skills, and proactive communication to keep projects on time and within budget.

Qualifications

• 3+ years of experience in construction coordination or project administration.
• Working knowledge of commercial construction processes and procurement.
• Proficiency with Procore for project records, RFIs, submittals, schedules, and communication.
• Familiarity with Monday CRM, Sage Intacct, and Excel.
• Strong organizational skills and attention to detail.
• Ability to coordinate with Project Managers, Superintendents, subcontractors, vendors, clients, and accounting teams.

Responsibilities

• Support Project Managers and Superintendents with daily coordination and admin activities.
• Solicit subcontractor and vendor bids, issue RFQs, compare proposals, process POs, and maintain logs.
• Track long-lead materials, equipment deliveries, committed costs, schedules, and impacts.
• Maintain organized project documentation in Procore and related systems.
• Draft, distribute, monitor, and close RFIs and submittals with stakeholders.
• Coordinate meetings, agendas, and action items with teams and clients.
• Manage subcontractor and vendor documentation, including contracts, insurance, bonds, lien waivers, and closeout.
• Assist with cost tracking, value engineering, punch lists, warranties, and closeout.

Skills

Construction coordination

Project administration

Organization and detail oriented

Stakeholder coordination

Proactive problem solving

Tools

Procore

Monday CRM

Sage Intacct

Microsoft Excel

Job description

Job Title: Construction Project Coordinator/Administrator

Salary: $50,000-$85,000 Depending on experience

Skills: commercial, ground up, Renovations, retail, Office building, Federal, educational, Healthcare, Historic

About the Construction Company / The Opportunity:

Join a dynamic organization in the construction industry delivering commercial, renovation, retail, office, federal, educational, healthcare, and historic projects. This opportunity is ideal for an organized construction professional who enjoys coordinating project teams, managing documentation, supporting procurement, and helping ensure projects are delivered efficiently. Based on site in Jacksonville, Florida, you will work closely with Project Managers, Superintendents, subcontractors, vendors, and clients throughout the project lifecycle.

Responsibilities:

• Support Project Managers and Superintendents with day-to-day coordination and administrative activities across assigned construction projects.
• Solicit subcontractor and vendor bids, issue RFQs, compare proposals, process purchase orders, and maintain accurate procurement and buyout logs.
• Track long-lead materials, equipment deliveries, committed costs, schedules, and potential impacts to project execution.
• Maintain organized project documentation, contracts, scopes of work, schedules, drawings, specifications, and project logs in Procore and related systems.
• Draft, distribute, monitor, and close out RFIs and submittals while following up with subcontractors, vendors, and design professionals.
• Coordinate meetings, prepare agendas and supporting materials, document action items, and follow up to support timely completion.
• Manage subcontractor and vendor documentation, including contracts, insurance certificates, bonds, lien waivers, compliance records, and closeout materials.
• Assist with cost tracking, value engineering, punch lists, warranties, as-built documentation, and timely project closeout.

Must-Have Skills:

• 3+ years of experience in construction coordination, project administration, or a closely related role.
• Working knowledge of commercial construction processes, procurement, subcontract administration, and project documentation.
• Proficiency with Procore for project records, RFIs, submittals, schedules, and communication.
• Familiarity with Monday CRM, Sage Intacct, and Microsoft Excel.
• Strong organizational skills and exceptional attention to detail and accuracy.
• Ability to coordinate effectively with Project Managers, Superintendents, subcontractors, vendors, clients, and accounting teams.
• Ability to track competing priorities, identify potential issues, and follow assignments through to resolution.
• Professional communication skills and a proactive, solutions-oriented approach.

Nice-to-Have Skills:

• Experience supporting ground-up commercial construction or renovation projects.
• Exposure to retail, office building, federal, educational, healthcare, or historic construction projects.
• Experience with buyout reporting, job cost coding, forecasting, or value engineering.
• Familiarity with construction schedules, short-interval planning, and long-lead procurement management.
• Knowledge of subcontractor compliance requirements, including insurance, bonds, lien waivers, and closeout documentation.
• Experience coordinating punch lists, warranties, operation and maintenance manuals, and as-built records.
• Ability to read and navigate construction drawings, specifications, and scopes of work.