Construction Project Coordinator

MTech Mechanical, Inc.; Westminster (CO); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Long term disability

Short term disability

Life insurance

AD&D

PTO

CO PFML

Employee Assistance Program

Job summary

MTech Mechanical, Inc. is seeking a Construction Project Coordinator in Westminster, CO.

This role provides essential administrative and financial support to Project Managers and Field Managers across the project life cycle, including billing, AR tracking, and documentation to ensure accurate reporting. The position requires strong organization, detail orientation, and proficiency with MS Office; experience with Procore, Bluebeam, and Viewpoint is a plus.

Qualifications

• High School Diploma or equivalent.
• Ability to work in a fast-paced environment.
• Must be organized and detail oriented.
• Ability to build and maintain positive relationships amongst team members.
• Functional knowledge of personal computers including Microsoft Windows, Word, Excel and Outlook required.
• Prior experience with accounts receivable preferred.
• Ability to read construction drawings a plus.
• Working knowledge of Procore, Bluebeam and Viewpoint a plus.

Responsibilities

• Prepare and submit about 20 monthly customer billings, including lien releases and supporting paperwork, before each customer’s deadline.
• Enter invoices into the accounting system in the correct fiscal period.
• Follow up with customers regularly on payment status.
• Distribute weekly job cost reports to project managers, project engineers, and field managers.
• Generate weekly A/R aging and service reports for project engineers and project managers.
• Calculate project labor incentives from job cost data, as directed by the project engineer.
• Set up new projects in Procore, including uploading drawings and specs and assigning team permissions.
• Support submittal and RFI management in Procore.
• Manage Egnyte folder permissions.
• Obtain tax-exempt and insurance certificates as required.
• Compile Operations & Maintenance manuals and deliver by due date.
• Close completed jobs in the accounting system after reviewing financials.
• Handle correspondence, filing, mailing, deliveries, and other clerical tasks.

Skills

Organization

Detail oriented

Customer relations

Fast-paced environment

Procore familiarity

Education

High School Diploma

Tools

Procore

Bluebeam

Viewpoint

Microsoft Windows

Word

Excel

Outlook

Job description

Position Title: Construction Project Coordinator FLSA Status: Non-Exempt

Department: Operations Date: 2026/2027

Reports to: PE Manager Location: Westminster, CO

Wage Range: $25.00-30.00/hour + annual discretionary bonus

Application close date: March 31, 2027

Benefits include: Medical, dental, vision, 401K, Long Term Disability, Short Term Disability, Life Insurance, AD&D, PTO, CO PFML, Employee Assistance Program, and additional optional insurances. To see a list of all MTech’s great perks visit https://mtechg.com/careers/benefits-wellness/

Job Summary

The Construction Project Coordinator provides essential administrative and financial support to Project Managers, Project Engineers, and Field Managers throughout the project lifecycle, from initial setup through closeout. This role coordinates customer billing, accounts receivable tracking, project documentation, and financial reporting, helping ensure project teams have accurate information and the resources needed to work efficiently.

As a design-build mechanical contractor, MTech values collaboration, innovation, and long-term client relationships. The Construction Project Coordinator plays an important role in supporting this integrated approach through organization, attention to detail, and timely communication across project teams.

Key Responsibilities

Billing & Accounts Receivable

• Prepare and submit about 20 monthly customer billings, including lien releases and supporting paperwork, before each customer’s deadline.
• Enter invoices into the accounting system in the correct fiscal period.
• Follow up with customers regularly on payment status.

Project Reporting

• Distribute weekly job cost reports to project managers, project engineers, and field managers.
• Generate weekly A/R aging and service reports for project engineers and project managers.
• Calculate project labor incentives from job cost data, as directed by the project engineer.

Project Setup & Documentation

• Set up new projects in Procore, including uploading drawings and specs and assigning team permissions.
• Support submittal and RFI management in Procore.
• Manage Egnyte folder permissions.
• Obtain tax-exempt and insurance certificates as required.

Project Closeout

• Compile Operations & Maintenance manuals, including the cover sheet, table of contents, vendor and subcontractor list, warranty statement, start-up reports, test and balance reports, and as-built drawings. Deliver them electronically or in hard copy by the customer’s due date.
• Close completed jobs in the accounting system after reviewing project financials and resolving any open issues.

General Administration

• Handle correspondence, filing, mailing, deliveries, and other clerical tasks.
• Perform other duties as assigned.

Qualified candidates will possess the following education, experience and skills:

• High School Diploma or equivalent.
• Ability to work in a fast-paced environment.
• Must be organized and detail oriented.
• Ability to build and maintain positive relationships amongst team members.
• Functional knowledge of personal computers including Microsoft Windows, Word, Excel and Outlook required.
• Prior experience with accounts receivable preferred.
• Ability to read construction drawings a plus.
• Working knowledge of Procore, Bluebeam and Viewpoint a plus.

About MTech:

MTech Mechanical is a full-service mechanical contractor delivering HVAC, plumbing, fabrication, and design-build solutions for complex commercial and industrial projects. Built on a foundation of safety, integrity, and craftsmanship, we take pride in the quality of our work and the strength of our partnerships. If you’re looking for meaningful work, a strong team environment, and a company that invests in its people & our community, MTech Mechanical offers a place to build your future.

What Sets Us Apart

• People First: Our success starts with our team. We invest in our people through training, mentorship, and opportunities for growth.
• Culture of Excellence: We value teamwork, respect, and pride in our work, from the jobsite to the office.
• Safety & Quality: We hold ourselves to high standards to deliver safe, reliable, and high-quality results.
• Innovation & Improvement: We continuously seek smarter, more efficient ways to deliver value to our clients and communities.

Our Core Values: Integrity

• Commitment
• Excellence
• Growth
• Fun

Physical Requirements

While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The team member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

This position takes place in a general office environment. Work is generally sedentary in nature but may require standing and walking for up to 20% of the time. The work environment is generally favorable. Lighting and temperature are reasonable. Work is generally performed within an office environment, with standard office equipment available and used daily, such as computers, printers, etc.

This Job Description is not a complete statement of all duties and responsibilities comprising this position and may change with or without notice.

EEO

MTech Mechanical is an Equal Opportunity Employer and prohibits discrimination based on any status or basis protected by applicable law.