Construction Project Coordinator

K2 Electric, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 50,000 - 80,000; Full time

Job summary

K2 Electric, Inc. is seeking a Construction Project Coordinator in Phoenix to bridge estimating, project management, engineering, and field teams. You will coordinate startup activities, manage documentation, track data, and facilitate cross-department communication to keep projects on time and within budget.

The role emphasizes organized systems, meeting facilitation, and support for project initiation and closeout, with emphasis on process efficiency and compliance across departments.

Qualifications

• Minimum 2 years administrative experience in construction, engineering, or related field preferred.
• Bachelor’s degree in Business, Project Management, or related field preferred.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate project startup activities with preconstruction and estimating teams.
• Maintain organized project files and logs, input pay apps and change orders.
• Support and lead project meetings, ensuring effective stakeholder communication.

Skills

Communication skills

Organizational skills

Multitasking

Detail-oriented

Problem solving

Microsoft Office

Project support experience

Reading construction documents

Process improvement

Education

Bachelor’s degree in Business/Project Management or related field

Tools

Microsoft Office

Job description

K2 Electric

Construction Project Coordinator

4038 E. Superior Ave Suite 102
Phoenix, AZ 85040

Salary: 50,000.00 - 80,000.00 USD / YEAR

POSITION SUMMARY

The Project Coordinator serves as a critical link between estimating, project management, engineering, and field teams within an electrical construction environment. This role supports the successful execution of projects by coordinating startup activities, managing documentation and compliance, tracking project data, andfacilitatingcommunication acrossdepartments and key stakeholders. The Project Coordinator helps ensure projects are completed on time, within budget, and in alignment with company standards bymaintainingorganized systems, leading coordination meetings, and supporting both project initiation and closeout processes.

HIGH PAYOFF ACTIVITES

Project Startup & Initiation

• Coordinate project turnover meetings with preconstruction and estimating teams
• Assist Project Managers with project startup using standardized checklists
• Set up projects in internal systems and assign project numbers
• Create and organize project folders and documentation systems
• Prepare and distribute project welcome materials
• Secure and track required documents such as subcontracts, insurance certificates, bonds,preliminarynoticesand tax-exempt forms
• Setup project platforms and tools (e.g., document management systems)

Project Tracking & Documentation

• Maintain organized electronic project files and logs
• Track and record key project data, including pay applications and change orders
• Enter subcontract and billing information into accounting systems
• Track vendor waivers andsubmitto the client
• Ensure all project records areaccurateand updatedin a timely manner

Team Coordination & Communication

• Support or lead project meetings, including planning and progress meetings
• Ensure effective communication between project stakeholders

Project Closeout

• Manage and track the project closeout process
• Prepare closeout documentation including O&M manuals, as-builts, and warranties
• Ensure closeout requirements are completed, including file/release of preliminary notices,in accordance withproject specifications

Additional Responsibilities

• Perform other duties as assigned to support project and team success
• Assistin training and supporting team members
• Contribute to process improvements and operational efficiency initiatives

Required Skills & Abilities

• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Detail-oriented with strong problem-solving skills
• Self-motivated with the ability to prioritize and work independently
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Experience supporting complex project execution
• Ability to read and interpret construction and bid documents
• Process-oriented mindset with a focus on efficiency and quality

Education & Experience

• Minimum of 2 years of administrative experience, in construction, engineering, or a related field is preferred
• Experience with project documentation and coordination is preferred
• Bachelor’s degree in Business, Project Management, or a related field is preferred

Physical Requirements

• Prolonged periods working at a desk and computer
• Ability to work in both office and jobsite environments
• Capable of walking, climbing, bending, and navigating active construction sites
• Ability tolift upto 25 pounds
• Occasional travel may berequired

Performance Expectations

Success in this role is measured by:

• Timely coordination and documentation of project startup activities
• Accuracy and organization of project records and tracking systems
• Effective communication and meeting coordination
• On-time completion of project closeout documentation
• Overall support of project timelines, compliance, and team efficiency

Equal Opportunity Employer, including disabled and veterans.