Construction Project Coordinator

Imco Inc; Montana; On-site; USD 37,195 - 41,328; Full time

Benefits offered by this job

Medical, dental, and vision insurance

100% company match on 401(k) contributions

Paid time off

Professional development opportunities

Minimum of 7 paid holidays per year

Job summary

A heavy civil general contractor seeks a full-time Project Coordinator to manage administrative and project support for multiple construction sites. The ideal candidate will demonstrate strong organization and communication skills while maintaining exceptional attention to detail. Competitive hourly wages are offered, along with generous benefits including medical insurance, retirement matching, and paid time off. This role will require the ability to work independently and effectively contribute to a collaborative team environment.

Qualifications

• Experience in a construction or administrative environment preferred.
• Ability to pass pre-employment drug testing and criminal background check.
• Commitment to teamwork, safe work practices, and integrity.

Responsibilities

• Provide office administration and project support.
• Coordinate weekly with project team members.
• Interface with vendors to ensure accurate recording of expenses.
• Assist with the development of time-and-material billings.
• Create and maintain project purchase orders.

Skills

Strong organization skills

Effective communication skills

Attention to detail

Customer service mindset

Proficiency in MS Office Suite

Education

High school diploma

Tools

MS Outlook

MS Word

MS Excel

Vista Viewpoint

Job description

IMCO is seeking a full-time Project Coordinator (PC). This role requires a self-starter with strong organization and communication skills, the ability to work both independently and as part of a team, and the capability to meet critical deadlines.

The PC will support multiple construction sites across Western Washington. This role provides key administrative, accounting, and project support to ensure smooth project execution.

Primary Duties and Responsibilities

• Provide office administration and project support in line with office and project needs.
• Coordinate weekly with project team members to review time entry, verify equipment hours, and resolve discrepancies.
• Interface with vendors and internal team members to ensure accurate recording of project expenses and communicate concerns as needed.
• Assist with the development and processing of time-and-material billings.
• Create, track, and maintain project purchase orders in collaboration with the project management team.
• Review purchase orders for pricing accuracy, proper sales tax handling, and alignment with material costs.
• Support general office needs: ordering supplies, groceries, running errands, and assisting with event planning.
• Maintain a clean and professional office environment.
• Work independently and efficiently, often as the only staff member in the office.

What We’re Looking For

A highly motivated individual who enjoys working with others, demonstrates exceptional attention to detail, and delivers excellent customer service.

• Competitive starting wage range of $27-$30 an hour, depending on experience
• Medical, dental, and vision insurance is available on the first of the month after 60 days
• 100% company match on employee 401(k) contributions up to 4% of eligible wages
• Paid time off - During the first year of employment: 10 days prorated on hire date
  • January 1, before 6 months of employment: 10 days
  • January 1 following 6 months of employment: 15 days
  • January 1 following 5 years of employment: 20 days
• Professional development/ growth opportunities
• Minimum of 7 paid holidays per year

Location & Schedule

• Westen Washington
• Evening and weekend work may occasionally be required to support bid deadlines
• Exceptional attention to detail and ability to identify and resolve errors
• Proficiency in MS Office Suite (Outlook, Word, Excel)
• Strong internal and external communication skills with a customer-service mindset
• Ability to adapt to changing environments and support continuous improvement
• Strong organizational skills with the ability to manage tasks of varying priorities

Requirements & Qualifications

• Experience in a construction or administrative environment preferred
• High school diploma required
• Proficiency in Microsoft Word and Excel
• Experience with Vista Viewpoint (preferred, not required)
• Ability to pass pre-employment drug testing and criminal background check
• Commitment to teamwork, safe work practices, and integrity

About IMCO

IMCO is a heavy civil general contractor serving public and private clients throughout Washington, Montana, Oregon, and Idaho. Our employees are our most valued asset, and we are committed to providing competitive wages, strong benefits, ongoing training, and a culture built on teamwork and innovation.

Our Mission

Proudly building complex projects with integrity, excellence, and safety.

Our Vision

To be the best—an exceptional team tackling challenging opportunities with world-class innovation and making a positive community impact every day.

Accessibility

If you need an accommodation during the application or hiring process, please contact Human Resources at [e-mail]

IMCO Construction is an Equal Opportunity Employer

— all qualified applicants, including individuals with disabilities and veterans, are encouraged to apply.