Construction Project Coordinator

FE Controls Corporation; Fremont (CA); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental, Vision

PTO

Job summary

FE Controls Corporation, based in Fremont, California, is seeking a Senior Project Coordinator to support multiple projects across departments and ensure timely delivery of milestones. The role requires meticulous organization, proactive communication, and the ability to align cross-functional teams from inception through completion.

Responsibilities include maintaining schedules, preparing status reports, coordinating meetings, and tracking risks, with travel across Bay Area sites as needed.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work independently and as part of a team.
• Experience using common office software (Word, Excel, Projects, Outlook).
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Coordinate and support planning and execution of multiple concurrent projects.
• Develop and maintain detailed project schedules, action items, and status reports.
• Serve as central point of contact for project communications across teams.
• Schedule meetings, prepare agendas, capture minutes, and follow up on actions.
• Track progress, flag delays and risks, and assist with budget tracking.

Skills

Excellent communication

Strong organizational skills

Independent worker

Team collaboration

Proactive mindset

Detail-oriented

Education

Bachelor's degree in Business Administration or Engineering

Tools

Microsoft Word

Microsoft Excel

Microsoft Project

Outlook

Job description

FE Controls Corporation is a dynamic and growing organization based in Fremont, California. We are committed to delivering high-quality solutions to our clients and fostering a collaborative workplace where talented professionals can thrive. We are currently seeking an experienced and driven Senior Project Coordinator to join our team and lead key initiatives from inception through successful completion.

Position Overview

The Project Coordinator will be responsible for supporting and coordinating projects across multiple departments, ensuring smooth day-to-day operations and timely delivery of project milestones. This role requires a detail-oriented professional with excellent organizational and communication skills, a proactive mindset, and a proven ability to keep cross-functional teams aligned and on track. The ideal candidate thrives in a fast-paced environment and is passionate about keeping projects running efficiently from start to finish.

Key Responsibilities

• Coordinate and support the planning and execution of multiple concurrent projects, ensuring tasks, timelines, and deliverables remain on track.
• Develop and maintain detailed project schedules, action item logs, and status reports for internal teams and stakeholders.
• Serve as a central point of contact for project communications, facilitating information flow between team members, departments, and leadership.
• Schedule and coordinate project meetings, prepare agendas, capture meeting minutes, and follow up on action items.
• Track project progress against milestones and proactively flag delays, risks, or resource conflicts to project leadership.
• Assist with budget tracking and expense reporting to support project financial management.
• Maintain organized project documentation, files, and records using company tools and systems.
• Support vendor and contractor coordination, including purchase order tracking and delivery follow-ups.
• Contribute to the development and improvement of project coordination processes and templates.

Required Qualifications

• Bachelor's degree in Business Administration or Engineering, or related field of study. Equivalent experience considered.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, Projects, and Outlook.
• Knowledge file management, transcription, and other administrative procedures.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Ability to work on tight deadlines.
• Access to available transportation.
• Available to travel to various sites throughout the Bay Area.

Compensation and Benefits

FE Controls Corporation offers a competitive compensation package designed to reward your experience and expertise:

• Salary: $58,000 - $65,000 per year, based on experience
• 401(k) retirement plan with company matching
• Medical, Dental, Vision
• Paid Time Off (PTO)