Construction Project Controls & Estimating Coordinator

JP TANK, INC.

Town of Rosendale (WI)

On-site

USD 75,000 - 95,000

Full time

14 days+

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Benefits offered by this job

Paid time off

401k with company matching

Company health insurance

Performance-based incentives

Job summary

A growing construction firm in Wisconsin is seeking a Construction Project Controls & Estimating Coordinator. This role involves converting project estimates into proposals, managing budgets, tracking performance indicators, and ensuring accurate job costing. Ideal candidates possess strong organizational skills and a detail-oriented mindset. As the position offers a clear path to career growth in estimating and project management, candidates with construction industry experience are preferred. The compensation ranges from $75,000 to $95,000 annually with additional benefits.

Qualifications

Strong organizational skills and attention to detail needed.
Experience in the construction industry is preferred.
Familiarity with project coordination or estimating is helpful.

Responsibilities

Convert estimates into proposals and manage project documentation.
Set up project budgets and track project performance.
Assist with job forecasting and post-project analysis.

Skills

Strong organizational ability

High attention to detail

Comfortable working with numbers

Strong written communication skills

Ability to manage documentation

Ability to work in a fast-paced environment

Tools

Intuit Enterprise Suite

Microsoft Excel

Bluebeam

Microsoft Project

Job description

Company: JP Tank, Inc.

Location: Rosendale, Wisconsin

Position Type: Full-Time – Office Based

About JP Tank

JP Tank is a growing industrial concrete construction company specializing in large concrete tanks, digesters, waste storage structures, lagoons, and other agricultural infrastructure projects across the Midwest and United States.

Our projects involve complex reinforced concrete structures that require careful planning, strong field coordination, and disciplined project execution.

We are looking for a highly organized and detail-oriented individual to support our estimating and operations team by managing project documentation, budgets, job costing, and project controls.

This position works directly with the company President and estimator and offers a career path into construction estimating and project management.

Position Overview

The Construction Project Controls & Estimating Coordinator is responsible for converting estimates into proposals, setting up project budgets, managing project documentation, and tracking project performance through job costing and key performance indicators (KPIs).

This role serves as the administrative and financial control center for construction projects, ensuring estimates, budgets, field reporting, and job costing remain aligned throughout the life of each project.

The role also provides a growth path toward assisting with construction estimating.

Key Responsibilities

Proposal & Bid Administration

Convert completed estimates into professional customer proposals
Review estimate scope and inclusions with the estimator
Format proposal documents using company templates
Submit proposals to customers
Track proposal status and maintain bid logs
Maintain the company bid pipeline tracking system
Assist the estimator with bid documentation and organization

Project Setup & Budget Creation

When projects are awarded, the coordinator will:

Set up new projects in the company accounting system (Intuit Enterprise Suite)
Create cost-coded project budgets aligned with the estimate
Enter labor budgets, equipment budgets, and material budgets
Ensure estimate structure aligns with job cost tracking structure
Create and organize project files and documentation systems
Complete job setup checklists including project information, contract details, and wage requirements

Project Controls & Job Cost Tracking

Track project budgets versus actual job performance
Maintain job cost reports and financial tracking
Monitor labor hours and production data

Vendor Invoice Coding & Job Cost Entry

Review and code vendor invoices to the appropriate job cost codes
Ensure vendor invoices are entered accurately into Intuit Enterprise Suite
Verify invoices align with project budgets and job cost categories
Assist accounting with accurate job costing records

Change Order Management

Track potential scope changes on projects
Maintain change order logs
Prepare change order documentation
Coordinate with field staff regarding scope changes
Submit change orders for approval when required
Track approved versus pending change orders

Document Control

Maintain organized digital project files
Manage drawing revisions and plan distribution
Maintain submittal logs and shop drawing records
Prepare Requests for Information (RFIs) when required
Maintain approved submittal folders for field crews
Ensure field staff always have access to current project documents

Production & KPI Tracking

Collect production data from field staff including:

Square feet of formwork installed
Tons of rebar installed
Cubic yards of concrete poured
Labor hours per production activity

Maintain KPI dashboards used for project performance tracking

Assist with weekly project performance reporting

Apprentice Labor Tracking

Monitor apprentice hours and ensure proper tracking for reporting purposes
Verify apprentice labor hours are recorded correctly in the job cost system
Coordinate with field staff to ensure apprentice labor requirements are met when applicable

Job Forecasting

Assist with real-time job forecasting based on production data and job cost reports
Track project progress against production targets
Identify potential financial risks early in long-duration projects
Provide support for weekly job cost forecasting reports

Post-Project Analysis