Construction Project & Compliance Coordinator

MAESTRO INTEGRATIONS LLC; Austin (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Training & development

Vision insurance

Job summary

Maestro Integrations LLC in Austin, TX seeks a detail-oriented Project Coordinator to support quality control, documentation, and cross-functional coordination on multi-family development and construction projects. You will maintain project records, track labor and materials, support permit compliance, and prepare updates for senior leadership, collaborating with field teams, vendors, and executives.

This role also provides executive support to the COO and CEO, handling priority items and

Qualifications

• Relevant Experience: Prior experience in project coordination, operations, quality control, construction administration, real estate development, multi-family property management, or a related field is preferred.
• Documentation and Organization: Strong attention to detail and the ability to manage permits, material logs, labor tracking, project files, schedules, executive calendars, and follow-up items simultaneously.
• Communication Skills: Professional written and verbal communication skills, including the ability to provide clear updates, elevate issues appropriately, and coordinate effectively with field and office teams.

Responsibilities

• Labor and Time Tracking: Monitor labor hours, time entries, and job activity against project estimates, schedules, and approved scopes of work; identify variances and elevate concerns as needed.
• Material Coordination: Track material orders, deliveries, usage, and inventory status to support timely availability and reduce project delays.
• Permit and Compliance Tracking: Maintain an organized master log of active and pending permits, licenses, inspections, and related compliance requirements for assigned developments.
• Document Control: Ensure project files, work orders, field notes, site updates, schedules, permits, and supporting documentation are complete, current, and properly filed in the appropriate systems.
• Quality Control Support: Review project records and status updates for accuracy, completeness, and alignment with internal standards before reporting or routing information to leadership.
• Administrative Collaboration: Partner with administrative team members to support billing, purchasing, data entry, recordkeeping, and internal communication workflows.
• Field-to-Office Liaison: Coordinate communication between field crews, subcontractors, vendors, office staff, and management to ensure accurate and timely information flow.
• Schedule and Status Updates: Help track project milestones, pending tasks, job status changes, and operational priorities to support accountability and timely follow-through.
• Reporting: Prepare routine progress updates, labor summaries, material tracking reports, permit status updates, and other documentation for management review.
• Executive Support: Assist the COO and CEO with scheduling coordination, meeting preparation, priority tracking, document organization, and high-priority administrative tasks.
• Action Item Management: Track executive decisions, assigned action items, and strategic project goals to ensure proper follow-up and communication with the appropriate team members.
• Meeting and Reporting Preparation: Compile relevant project updates, logs, notes, and supporting materials for leadership meetings and operational reviews.

Skills

Project coordination

Operations

Quality control

Construction administration

Real estate development

Multi-family property management

Communication skills

Documentation and organization

Problem solving

Professional standards

Personal mobile device usage

Tools

Microsoft Office

Excel

Word

Job description

Maestro Integrations LLC in Austin, TX seeks a detail-oriented Project Coordinator to support quality control, documentation, and cross-functional coordination on multi-family development and construction projects. You will maintain project records, track labor and materials, support permit compliance, and prepare updates for senior leadership, collaborating with field teams, vendors, and executives.

This role also provides executive support to the COO and CEO, handling priority items and