Construction Project Assistant

Banner Health; Hyde Park Township (IL); Remote; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking healthcare organization as a Construction Project Assistant, where your role will be vital in supporting multiple construction projects. This position allows you to work remotely while providing essential administrative support to ensure the successful execution of projects that enhance patient care environments. You'll engage with various stakeholders, manage documentation, and help coordinate project activities, all while enjoying a comprehensive benefits package. If you thrive in a dynamic environment and are eager to contribute to healthcare excellence, this opportunity is perfect for you.

Benefits

Comprehensive Benefits Package

Flexible Start Times

Work-Life Balance Resources

Qualifications

• 3+ years experience in a complex office environment supporting administrative functions.
• Proficient in data entry and software tools.

Responsibilities

• Coordinate project activities and maintain project files from inception to closeout.
• Generate reports for tracking project activity and cost forecasts.

Skills

Project Coordination

Data Entry

Cost Management

Problem-Solving

Effective Communication

Education

High School Diploma or GED

College Education or Degree (Preferred)

Tools

e-Builder

Job description

Construction Project Assistant

Apply remotely. Location: Remote, Arizona. Type: Full-time. Posted: 2 Days Ago. Requisition ID: R4408053

Department: Design & Construction

Work Shift: Day

Job Category: Facilities, Environmental Services, and Culinary

Estimated Pay Range: $23.16 - $34.74/hour, based on location, education, & experience.

In accordance with State Pay Transparency Rules.

Explore and excel. At Banner, healthcare is a team effort. Many behind-the-scenes roles are vital to providing excellent patient care. Apply today!

Banner Health was recognized on Becker's Healthcare 2025 list of 150+ top places to work in healthcare. This highlights our commitment to supporting team members with comprehensive benefits, growth opportunities, inclusive environments, and resources promoting work-life balance.

Our Development & Construction department in Phoenix has 30 members. You will join as one of 7 Project Assistants supporting our department locally, supporting the West Valley, which includes 6 hospitals and numerous clinics. While not directly patient-facing, our work supports care delivery by building and renovating clinical spaces such as operating rooms, Cath labs, emergency departments, and clinics. Projects range from large-scale hospital constructions to small upgrades like replacing an Air Handling Unit. As a Project Assistant, you will support various projects, ensuring safe patient care through your contributions.

Schedule: Monday - Friday, 8 hours/day. Start time flexible between 6:00am and 8:00am AZ time.

This position is primarily remote.

Your pay and benefits are key to your journey at Banner Health. This role offers options in health, financial, and security benefits.

Within Banner Health Corporate, you can leverage your experience to support a nationally-recognized healthcare leader. We offer rewarding careers across disciplines like Human Resources, Finance, IT, Legal, Managed Care, and Public Relations, all contributing to outstanding patient care.

Position Summary

This role handles project accounting, administrative support, and coordination for multiple construction projects and teams, typically supporting 20-30 projects depending on complexity.

Core Functions

1. Acts as a gatekeeper and point of contact for all project activity, maintaining electronic and hard copy files, including budgets, contracts, and documentation. Reconciles costs monthly.
2. Creates and maintains project files from inception to closeout, including plans, scopes, drawings, budgets, permits, change orders, invoices, schedules, and closeout documents.
3. Generates reports for tracking and reporting project activity, working with teams on cost forecasts and cash flows.
4. Coordinates with departments, staff, vendors, contractors, and regulatory agencies for project activities.
5. Processes pay applications, contractual commitments, amendments, change orders, and invoices, ensuring proper authorization and compliance.
6. Schedules and coordinates project meetings and RFP processes, ensuring proper notices and attendance.
7. Engages with facility personnel, physicians, architects, contractors, vendors, and consultants.

Minimum Qualifications

• High school diploma or GED or equivalent experience.
• At least three years of experience in a complex office environment supporting administrative, ordering, and cost management functions.
• Ability to work independently, exercise judgment, communicate effectively, organize, problem-solve, and handle multiple deadlines. Proficient in data entry and software tools.

Preferred Qualifications

• Experience with construction or design project management software (e.g., e-Builder) and project budgeting.
• College education or degree preferred.
• Basic cost accounting and bookkeeping experience, including budget reconciliation.

EEO Statement: EEO/Female/Minority/Disability/Veterans

We support a drug-free work environment.

Total Rewards

We offer a comprehensive benefits package. Visit our Benefits Guide for details.

Banner Health supports a drug-free work environment.