Construction Project Administrator - Growth & Impact

XL Construction Corp.; Milpitas (CA); On-site; USD 78,000 - 90,000; Full time

Benefits offered by this job

Health and vision insurance

Dental coverage

Employee-owned company

401(k) with employer match

Paid time off

Wellness benefits

Employee Assistance Program

Life/AD&D/LTD insurance

Cell phone reimbursement

Job summary

XL Construction Corp. in Milpitas, CA, seeks a Project Administrator to support projects from startup through completion. You'll manage contract documentation, assist with cost tracking, and coordinate insurance requirements with owners and subcontractors.

This role values organization, attention to detail, and teamwork. Construction experience isn't required, but strong admin skills, willingness to learn, and the ability to travel across the Bay Area are important.

Qualifications

• At least three years of experience in project administration or coordination.
• Bachelor's degree preferred; construction experience a plus.

Responsibilities

• Drive subcontract administration: prepare and issue subcontracts, contract exhibits, and supporting documentation to keep agreements moving forward while monitoring subcontract execution.
• Track cost impacts and changes in accounting and cost management software; assist PMs with sub-change orders.
• Communicate insurance and contractual requirements; track and maintain certificates of insurance and follow up on outstanding items.
• Manage owner billing: prepare and submit owner pay applications with required documentation for timely submissions.
• Coordinate subcontractor billing: review pay apps, schedules of values, lien waivers, and supporting docs for accuracy.
• Review project costs: code and approve invoices, verify cost reports for labor rates.
• Track billing and payments: respond to inquiries, resolve discrepancies, and monitor payments to the company and subcontractors.
• Document lifecycle management: keep project records organized and up-to-date.

Skills

Organization

Attention to detail

Communication

Collaboration

Problem solving

Adaptability

Travel readiness

Education

Bachelor's degree

Tools

Microsoft 365

Excel

Google Workspace

Job description

XL Construction Corp. in Milpitas, CA, seeks a Project Administrator to support projects from startup through completion. You'll manage contract documentation, assist with cost tracking, and coordinate insurance requirements with owners and subcontractors.

This role values organization, attention to detail, and teamwork. Construction experience isn't required, but strong admin skills, willingness to learn, and the ability to travel across the Bay Area are important.