Construction Project Administrator

Stevens Engineers & Constructors; Cleveland (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Stevens Engineers & Constructors in Cleveland seeks an experienced Project Administrator to support the Project Manager and team with clerical and technical tasks. The role involves preparing weekly payroll, maintaining project files, tracking changes, RFIs, and submittals, and producing routine reports.

The successful candidate will be client-focused, highly organized, and proficient in Microsoft Office and Viewpoint construction software, able to work independently and as part of the project

Qualifications

• Must be adept at problem-solving and resolving issues promptly.
• Must read and interpret information, present numerical data clearly.
• Must be able to prioritize and plan work to use time efficiently.
• Must be organized, accurate, thorough, and monitor work for quality.
• Proficient in Word, Excel, PowerPoint and Outlook; familiar with Viewpoint construction software.

Responsibilities

• Provide administrative support for the Project Manager and Project Team.
• Assist in the preparation of the weekly union payroll.
• Order office supplies for the project site.
• Setup and maintain both electronic and hard copy files.
• Tracking change orders, RFIs and submittal packages.
• Scan and copy documents.
• Preparation of correspondences, presentations, documents, manuals, information packages and/or reports.
• Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team.
• Handle requests for information and/or documents for the Project Team as required.
• Assist with special projects.
• Other activities may be required to be performed as needed.

Skills

Problem-solving

Data interpretation

Time management

Organizational skills

Attention to detail

Tools

Microsoft Office

Viewpoint construction software

Job description

Stevens Engineers & Constructors has an excellent opportunity for an experienced and highly motivated Project Administrator to join our Cleveland Operations Team. This individual will be responsible for performing support activities both clerical and technical in nature as required to assist the Project Team. The ideal candidate will be client-focused and will work well independently and as part of the Project Team.

This is a perfect opportunity to join an experienced group of professionals who are committed to providing our customers with quality project results.

Essential Duties and Responsibilities

• Provide administrative support for the Project Manager and Project Team.
• Assists in the preparation of the weekly union payroll.
• Order office supplies for the project site.
• Setup and maintain both electronic and hard copy files.
• Tracking change orders, RFI’s and submittal packages.
• Scan and copy documents.
• Preparation of correspondences, presentations, documents, manuals, information packages and/or reports.
• Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team.
• Handle requests for information and/or documents for the Project Team as required.
• Assist with special projects.
• Other activities may be required to be performed as needed.

Required Skills

• Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must have proficient computer skills Microsoft Office (i.e., Word, Excel, PowerPoint and Outlook) and become familiar with “Viewpoint” construction management software.

Equal Opportunity Employer

Stevens Engineers & Constructors, Inc., is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

We are proud to be a Drug Free Workplace that places Safety First!