Project Accountant

Aston Carter; New York (NY); Remote; USD 90,000 - 130,000; Full time

Job summary

Aston Carter is seeking a fully remote Senior Project Accountant / Billing Specialist to support large-scale construction and capital projects. The role focuses on accurate invoicing, robust financial reporting, and clear project cost visibility across the lifecycle.

Responsibilities include overseeing subcontractor invoicing, client billings, budget monitoring, and detailed cost analysis using ERP platforms and advanced Excel skills.

Qualifications

• Bachelor's degree in Accounting, Finance, Business or related field.
• Minimum 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
• Experience supporting large construction, engineering, infrastructure, or capital projects.
• Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting.
• Proficiency with ERP and project accounting systems (PM Web, Procore, Deltek, Ariba).
• Advanced Excel skills for reporting, pivot tables, lookups, and analysis.

Responsibilities

• Manage subcontractor invoicing: review, reconcile, and track payments per contract terms.
• Prepare and process client billings aligned with contracts and milestones.
• Monitor project budgets, commitments, invoices, and costs; highlight variances.
• Support cost control: EAC, cash flow forecasting, KPI reporting.
• Generate and distribute recurring financial reports for leadership.
• Assist month-end close and project closeout activities, including accruals and journal entries.
• Coordinate administrative requirements like badging and document management.
• Maintain organized project records: contracts, change orders, invoices, GL entries.
• Collaborate with Project Managers, Project Controls, Accounting, and Operations.
• Assist with audits, compliance reviews, and cost-tracking initiatives.

Skills

Project accounting

Billing & invoicing

Cost tracking

Forecasting

Financial reporting

ERP systems

Excel advanced

Data analysis

Month-end close

Attention to detail

Cross-functional collaboration

Strong communication

Education

Bachelor's degree in Accounting, Finance, Business or related field

Tools

PM Web

Procore

Deltek

Ariba

ERP software

Job description

Job Title: Senior Project Accountant / Billing Specialist

Job Description

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction and capital projects through comprehensive financial administration, project billing, cost tracking, reporting, and systems management. The position acts as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, robust financial reporting, and clear project cost visibility throughout the entire project lifecycle. This is a newly created role with strong opportunities to contribute to a growing project team.

Responsibilities

• Manage and support the subcontractor invoicing process, including detailed invoice review, validation, reconciliation, and payment tracking to ensure accuracy and compliance with contractual terms.
• Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and aligned with contract requirements and project milestones.
• Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs, and highlighting variances for project leadership.
• Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.
• Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, providing clear and actionable insights.
• Utilize multiple project accounting and management systems, including ERP and project management platforms such as PM Web, Procore, Deltek, Ariba, and similar tools, along with Microsoft Office applications.
• Leverage advanced Microsoft Excel skills to analyze cost data, reconcile project accounts, perform lookups and pivot table analyses, and prepare comprehensive financial reporting packages.
• Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and preparation of required financial documentation.
• Coordinate project-related administrative requirements, including badging, access requests, and document management across contractor and client platforms.
• Maintain accurate and organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable documentation, and supporting financial files in accordance with company and client requirements.
• Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.
• Assist with audits, compliance reviews, and other project accounting initiatives as needed, providing documentation and explanations for project financial activity.
• Support job costing and construction cost tracking efforts to ensure proper allocation of costs and visibility into project profitability.
• Manage multiple priorities in a fast-paced project environment while meeting deadlines for billing, reporting, and month-end activities.

Essential Skills

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• At least 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
• Experience supporting large construction, engineering, infrastructure, or capital projects.
• Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting.
• Proficiency with ERP and project accounting systems such as PM Web, Procore, Deltek, Ariba, or similar platforms.
• Advanced Microsoft Excel skills, including reporting, pivot tables, lookups, and financial analysis.
• Knowledge of general ledger accounting, reconciliation, accounts payable, journal entries, and job costing.
• Excellent organizational skills with the ability to maintain detailed and accurate financial records.
• Strong analytical skills with the ability to interpret financial data and provide meaningful insights.
• Effective written and verbal communication skills for collaborating with project teams and stakeholders.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Additional Skills & Qualifications

• Experience with construction cost control, cost KPIs, and estimate at completion (EAC) reporting.
• Familiarity with cash flow forecasting and performance metrics for large projects.
• Experience working within multi-stakeholder project envi