Construction Program & Admin Specialist (NY HELPS)

NYS Department of Transportation; City of Rochester (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

The NYS Department of Transportation is seeking an administrative professional to support multiple staff with clerical tasks and budget tracking. The role involves coordinating hiring activities, maintaining budgets, and managing databases for construction programs in a fast-paced environment.

Candidates should have a minimum of three years in clerical or paraprofessional work, with strong keyboarding and office software skills.

Qualifications

• Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Responsibilities

• Provide program and technical assistance for one or more professional and technical staff.
• Routine management of budgeting (PS & NPS allocations), and resource allocations. Specific to Construction: managing clothing allowances, supplies, materials, etc…
• Oversight role of overtime allocations and usage of all Construction field staff.
• Responsible in a QA/QC oversight, management, and coordination in the hiring of TCI’s.
• Manage the EIC Upgrade Program and coordinate with Construction Supervisors in support of this program.
• Maintain databases and spreadsheets in support of the TCI and EIC Upgrade Programs.
• Responsible for all personnel transactions, preparing postings, coordinating hiring activities.
• Develop, maintain and update several databases, spreadsheets and files in support of budgeting, personnel and other activities within the Construction Office.
• Collecting and analyzing data and preparing written summaries and reports.
• Responsible for initiating, maintaining and managing various construction project administration functions including: preconstruction meetings, new project set up, insurance, awards, acceptances, uncompleted work agreements.
• Potential to supervise and train other administrative staff assigned to the Regional Construction Office.

Skills

Clerical experience

Keyboarding

Paraprofessional work

Tools

Microsoft Office

Excel

Database management

Job description

The NYS Department of Transportation is seeking an administrative professional to support multiple staff with clerical tasks and budget tracking. The role involves coordinating hiring activities, maintaining budgets, and managing databases for construction programs in a fast-paced environment.

Candidates should have a minimum of three years in clerical or paraprofessional work, with strong keyboarding and office software skills.