Construction Procurement & Subcontracts Specialist

Sylvan, Inc.; Fort Worth (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

Sylvan, Inc. is seeking a Procurement Specialist to provide administrative and operational support across the project lifecycle in the Fort Worth, TX area.

You will prepare and administer subcontracts, purchase orders, submittals, and insurance documentation, coordinating with project managers, vendors, customers, and accounting. The role emphasizes maintaining organized project files, ensuring compliance, and supporting procurement and closeout activities.

Qualifications

• Experience in construction administration or procurement support.
• Knowledge of subcontractor documentation and insurance.
• Experience with ERP and project management systems.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Support Project Managers with administrative and documentation requirements throughout the project lifecycle.
• Maintain organized and accurate project documentation across multiple divisions.
• Interface with subcontractors, vendors, customers, and internal stakeholders to facilitate timely document collection and processing.
• Monitor project documentation requirements and proactively follow up on outstanding items.
• Maintain subcontractor compliance records and insurance documentation.
• Assist with subcontractor prequalification and vendor qualification activities as needed.
• Support continuous improvement initiatives related to project administration, procurement, document control, and compliance processes.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication skills

Detail-oriented

MS Office

Document management

Tools

Vista

Autodesk Construction Cloud

Procore

Job description

Sylvan, Inc. is seeking a Procurement Specialist to provide administrative and operational support across the project lifecycle in the Fort Worth, TX area.

You will prepare and administer subcontracts, purchase orders, submittals, and insurance documentation, coordinating with project managers, vendors, customers, and accounting. The role emphasizes maintaining organized project files, ensuring compliance, and supporting procurement and closeout activities.