Construction Operations & Estimating Coordinator - Freelance, Remote

Magic, Inc; United States; Hybrid; USD 9,600 - 11,000; Full time

Job summary

Magic, Inc. is seeking a freelance Construction Operations & Estimating Coordinator (Remote) to support day-to-day scheduling, estimating, and documentation for a US-based client. The role emphasizes organized processes, accurate estimates, and clear client communications.

Responsibilities include managing foreman schedules, coordinating with clients and suppliers, maintaining records, and providing basic BIM drawing support. Strong English and PM software experience are essential for success.

Qualifications

• Experience in construction admin, estimating, or project coordination.
• Familiarity with Contractor Foreman or similar PM tools.
• Experience preparing estimates using Xactimate or similar software.
• Basic ability to read drawings with Revit or AutoCAD.
• Strong written English for client and supplier communication.

Responsibilities

• Manage foreman daily with scheduling and status updates.
• Coordinate with clients and suppliers on timing and details.
• Keep jobs, schedules, and records current and accurate.
• Create and maintain estimate templates and data entry in estimates.
• Export documents, update CRM, take notes, and track tasks.
• Provide basic drawing support using Revit or AutoCAD.

Skills

Attention to detail

Strong written English

Organizational skills

Communication with clients

Time management

Tools

Contractor Foreman

Procore

Buildertrend

Xactimate

Revit

AutoCAD

QuickBooks

CompanyCam

Gmail/Google Meet

Google Workspace

Job description

Construction Operations & Estimating Coordinator - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

About the Client

Our client is a US-based, full-service construction firm serving residential, commercial, and institutional clients. They pride themselves on dependable craftsmanship, clear communication, and long-term client relationships. As they grow, they’re looking for a detail-oriented coordinator to keep jobs, estimates, and documentation running smoothly behind the scenes.

Why does this role exist?

The client needs dependable day-to-day support to keep construction jobs organized, estimates moving, and communication with clients and suppliers clear and timely. This role exists to take over the daily admin around job scheduling, estimating, and documentation, so the team can stay focused on building. You’ll be the organized, reliable hub that keeps projects, paperwork, and people connected.

The Impact you’ll make

Job & Foreman Management

• Manage Contractor Foreman daily, including job scheduling and status updates
• Coordinate with clients and suppliers on timing, materials, and job details
• Keep jobs, schedules, and records current and accurate

Estimating

• Create and maintain estimate templates
• Enter customer information into estimates
• Prepare, export, and send estimates, pulling data from Xactimate as needed
• Check estimates for accuracy before they go out

Job Documentation

• Organize job photos in CompanyCam
• Link CompanyCam photos and records to the matching jobs in Contractor Foreman

Client & Supplier Correspondence

• Handle email and written communication with clients and suppliers
• Keep messages clear, professional, and well documented
• Communicate via Gmail, WhatsApp, and Google Meet

Administrative & Drawing Support

• Export documents, update the CRM, take meeting notes, and track tasks
• Provide basic support using Revit or AutoCAD (such as viewing, measuring, and exporting drawings)
• Work with QuickBooks and Google Workspace as needed

Skills, Knowledge and Expertise

Required

• Experience in the construction industry (non-negotiable), such as construction admin, estimating, or project coordination
• Experience using construction or project management software (Contractor Foreman, or similar tools like Procore or Buildertrend)
• Experience preparing estimates, ideally with Xactimate or similar estimating software
• Ability to use Revit or AutoCAD at a basic level
• Strong written English for client and supplier correspondence

Your superpowers are...

• Technical
  • Contractor Foreman, Xactimate, CompanyCam, and QuickBooks
  • Revit or AutoCAD basics for reading plans and handling drawing files
  • Google Workspace (Gmail, Docs, Sheets, Drive) and CRM updates
  • Building and maintaining estimate templates
  • Communicating via WhatsApp and Google Meet
• Soft skills
  • Very organized and detail-oriented, especially with numbers and dates
  • Calm and polite with upset tenants
  • Clear, professional communication on calls and in clean, error-free emails and notices
  • Following up without being reminded
  • Prioritizing when several urgent requests arrive at once
  • Good judgment about when to escape instead of making the call on your own
  • Handling confidential tenant and financial information responsibly
  • Learning new systems quickly

WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

You should apply if...

• You know the construction industry and enjoy the behind-the-scenes work that keeps jobs on track
• You take pride in accurate, clean estimates and well-organized files
• You follow up without being reminded and don’t let details slip
• You communicate clearly and professionally with clients and suppliers
• You’re comfortable learning new software and adapting to how a team works
• You want to grow with a client who values long-term relationships

Work Setup

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours

• 40 hours per week
• 8:00 AM to 5:00 PM US Time

Compensation

• $7 per hour
• No benefits package included