Construction Operations Coordinator II

Wharton-Smith, Inc.; Charlotte (NC); On-site; USD 52,000 - 76,000; Full time

Job summary

Wharton-Smith, Inc. is seeking an Operations Coordinator II in Charlotte, NC to support office and project personnel and ensure smooth day-to-day operations.

This role provides administrative support, assists with document control, project setup/closeout, and coordination of accounting, events, and permitting tasks across departments. Strong organizational skills and MS Office proficiency are essential.

Qualifications

• High school diploma, GED, or equivalent required; associate degree in Office Management, Business, or a related field preferred.
• Minimum of one (1) year of experience in an administrative assistant or similar role required.
• Two (2) years of administrative experience in the construction industry preferred.
• Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Knowledge of professional workplace etiquette and basic business principles.
• Excellent organizational and time management skills, with the ability to independently prioritize and manage multiple assignments.
• Strong attention to detail and accuracy in completing tasks.
• Ability to identify and obtain necessary information, materials, and resources to complete assignments.
• Ability to follow standard operating procedures and work independently with minimal supervision.
• Strong interpersonal skills with the ability to collaborate across departments and maintain positive working relationships.
• Ability to maintain confidentiality when handling sensitive information.
• Proficiency in Microsoft Office applications.
• Working knowledge of project management software and permitting processes preferred.
• Ability to work in a professional office environment and operate standard office equipment.
• Ability to occasionally lift office supplies and equipment weighing up to 20 pounds.
• Ability to commute daily to assigned project sites and travel as needed based on business requirements.
• Availability to work full-time during standard business hours, including an hour lunch break; position is non-exempt.

Responsibilities

• Provide administrative support to office personnel and project teams as needed.
• Execute reception functions as needed.
• Assist with daily office operations as needed.
• Generate, manage, and assist with project documentation via project management software.
• Generate and manage project commitments and change orders via project management software.
• Assist with project document control, both electronic and hard copy files.
• Assist with project setup and project closeout as requested by your project team and all corporate services departments.
• Assist with pre-construction tasks as needed.
• Assist with accounting tasks as needed.
• Assist with event planning as needed.
• Assist with permitting as needed.
• Manage all additional owner directed requirements as needed.
• Perform regular job audits.

Skills

Microsoft Office

Project management software

Communication skills

Team collaboration

Confidentiality

Education

Associate degree in Office Management, Business, or related field

Tools

Project management software

Permitting processes

Job description

Wharton-Smith, Inc. is seeking an Operations Coordinator II in Charlotte, NC to support office and project personnel and ensure smooth day-to-day operations.

This role provides administrative support, assists with document control, project setup/closeout, and coordination of accounting, events, and permitting tasks across departments. Strong organizational skills and MS Office proficiency are essential.