Operations Coordinator II

Wharton-Smith, Inc; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

Wharton-Smith, Inc., a respected General Contractor in the Southeast, seeks an Operations Coordinator II to support the Charlotte, NC office and project teams. The role focuses on keeping day-to-day operations running smoothly and coordinating project-related tasks.

The position involves administrative duties, document control, and collaboration across departments, with emphasis on accuracy, confidentiality, and professional communication. Full-time, non-exempt.

Qualifications

• High school diploma, GED, or equivalent required; associate degree in Office Management, Business, or a related field preferred.
• Minimum of one year of experience in an administrative assistant or similar role required.
• Two years of administrative experience in the construction industry preferred.
• Proficiency in Microsoft Office applications.
• Working knowledge of project management software and permitting processes preferred.

Responsibilities

• Provide administrative support to office personnel and project teams as needed.
• Execute reception functions as needed.
• Assist with daily office operations as needed.
• Generate, manage, and assist with project documentation via project management software.
• Generate and manage project commitments and change orders via project management software.
• Assist with project document control, both electronic and hard copy files.
• Assist with project setup and project closeout as requested by your project team and all corporate services departments.
• Assist with pre-construction tasks as needed.
• Assist with accounting tasks as needed.
• Assist with event planning as needed.
• Assist with permitting as needed.
• Manage all additional owner directed requirements as needed.
• Perform regular job audits.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Interpersonal skills

Confidentiality

Professional workplace etiquette

Education

High school diploma

Associate degree in Office Management/Business

Tools

Microsoft Office

Project management software

Job description

Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position of Operations Coordinator II. We are currently seeking someone who is willing to work in Charlotte, NC.

GENERAL DESCRIPTION:

The Operations Coordinator II is responsible for project functions of the local office or job site and provides support to office and project personnel. Their focus is to ensure that day-to-day operations of the office and assigned projects run smoothly.

RESPONSIBILITIES:

• Provide administrative support to office personnel and project teams as needed.
• Execute reception functions as needed.
• Assist with daily office operations as needed.
• Generate, manage, and assist with project documentation via project management software.
• Generate and manage project commitments and change orders via project management software.
• Assist with project document control, both electronic and hard copy files.
• Assist with project setup and project closeout as requested by your project team and all corporate services departments.
• Assist with pre-construction tasks as needed.
• Assist with accounting tasks as needed.
• Assist with event planning as needed.
• Assist with permitting as needed.
• Manage all additional owner directed requirements as needed.
• Perform regular job audits.

QUALIFICATIONS:

• High school diploma, GED, or equivalent required; associate degree in Office Management, Business, or a related field preferred.
• Minimum of one (1) year of experience in an administrative assistant or similar role required.
• Two (2) years of administrative experience in the construction industry preferred.
• Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Knowledge of professional workplace etiquette and basic business principles.
• Excellent organizational and time management skills, with the ability to independently prioritize and manage multiple assignments.
• Strong attention to detail and accuracy in completing tasks.
• Ability to identify and obtain necessary information, materials, and resources to complete assignments.
• Ability to follow standard operating procedures and work independently with minimal supervision.
• Strong interpersonal skills with the ability to collaborate across departments and maintain positive working relationships.
• Ability to maintain confidentiality when handling sensitive information.
• Proficiency in Microsoft Office applications.
• Working knowledge of project management software and permitting processes preferred.
• Ability to work in a professional office environment and operate standard office equipment.
• Ability to occasionally lift office supplies and equipment weighing up to 20 pounds.
• Ability to commute daily to assigned project sites and travel as needed based on business requirements.
• Availability to work full-time during standard business hours, including an hour lunch break; position is non-exempt.

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).