Charlotte-Based Operations Coordinator II — Construction Admin

Wharton-Smith, Inc; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

Wharton-Smith, Inc., a respected General Contractor in the Southeast, seeks an Operations Coordinator II to support the Charlotte, NC office and project teams. The role focuses on keeping day-to-day operations running smoothly and coordinating project-related tasks.

The position involves administrative duties, document control, and collaboration across departments, with emphasis on accuracy, confidentiality, and professional communication. Full-time, non-exempt.

Qualifications

• High school diploma, GED, or equivalent required; associate degree in Office Management, Business, or a related field preferred.
• Minimum of one year of experience in an administrative assistant or similar role required.
• Two years of administrative experience in the construction industry preferred.
• Proficiency in Microsoft Office applications.
• Working knowledge of project management software and permitting processes preferred.

Responsibilities

• Provide administrative support to office personnel and project teams as needed.
• Execute reception functions as needed.
• Assist with daily office operations as needed.
• Generate, manage, and assist with project documentation via project management software.
• Generate and manage project commitments and change orders via project management software.
• Assist with project document control, both electronic and hard copy files.
• Assist with project setup and project closeout as requested by your project team and all corporate services departments.
• Assist with pre-construction tasks as needed.
• Assist with accounting tasks as needed.
• Assist with event planning as needed.
• Assist with permitting as needed.
• Manage all additional owner directed requirements as needed.
• Perform regular job audits.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Interpersonal skills

Confidentiality

Professional workplace etiquette

Education

High school diploma

Associate degree in Office Management/Business

Tools

Microsoft Office

Project management software

Job description

Wharton-Smith, Inc., a respected General Contractor in the Southeast, seeks an Operations Coordinator II to support the Charlotte, NC office and project teams. The role focuses on keeping day-to-day operations running smoothly and coordinating project-related tasks.

The position involves administrative duties, document control, and collaboration across departments, with emphasis on accuracy, confidentiality, and professional communication. Full-time, non-exempt.