Construction Operations Coordinator Bilingual EnglishSpanish

Arsenal Scaffold Inc.; West Babylon (NY); On-site; USD 54,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401K

Paid Time Off

Job summary

Arsenal Scaffold Inc. on Long Island seeks a bilingual Construction Operations Coordinator to support our hoist division. The role emphasizes scheduling, coordinating field crews, and daily operations with project managers.

Ideal candidates bring construction office experience, strong admin skills, and excellent communication. Salary ranges and travel between West Babylon facilities are included.

Qualifications

• High School Diploma or equivalent required or preferred.
• Two to five years of administrative or construction office experience preferred.
• Bilingual English/Spanish is mandatory for this position; construction industry experience is strongly preferred.

Responsibilities

• Answer the phone and discuss project deadlines.
• Assist the Hoist Operations Manager with daily administrative functions for active hoist projects.
• Prepare and distribute daily and weekly work schedules for field crews.
• Maintain communications with clients, vendors, field personnel, and project teams about timelines.
• Track project deadlines and coordinate time-sensitive operational requirements.
• Serve as liaison between clients, contractors, and internal management.
• Maintain department calendars, project schedules, and deadlines.
• Manage digital and physical project folders and records.
• Use Sage CRM to manage project information and customer records.
• Enter and maintain accurate project data and documents.
• Support communication between field operations and office staff.
• Prepare reports and administrative paperwork; manage permits and insurance documentation.

Skills

Flexibility

Communication Proficiency

Written and verbal communication

Collaboration

Customer/Client focus

Technical capacity

Bilingual English/Spanish

Education

High School Diploma or equivalent

Job description

Job Description

Job Description

Join one of Long Island's leading scaffold and hoist companies! Arsenal Scaffold is looking for a bilingual Construction Operations Coordinator to support our fast-paced hoist division. This is an excellent opportunity for someone with construction office experience who enjoys scheduling, coordinating field crews, working directly with project managers, and being a key part of daily operations.

The ideal candidate will have prior experience working in the construction industry, strong administrative skills, the ability to manage multiple time-sensitive priorities, and excellent communication skills. Experience with construction hoist operations is strongly preferred.

Bilingual fluency in both English and Spanish is required

As Construction Operations Coordinator, your primary responsibilities will be to:

• Answering the phone and discussing project deadlines.
• Assist the Hoist Operations Manager with all daily administrative functions related to active hoist projects.
• Prepare, coordinate, and distribute daily and weekly work schedules for field crews.
• Answer incoming calls and communicate professionally with clients, vendors, field personnel, and project teams regarding project timelines and scheduling matters.
• Track project deadlines and assist in coordinating time-sensitive operational requirements.
• Serve as a liaison between clients, contractors, and internal management.
• Maintain and manage department calendars, appointments, project schedules, and operational deadlines.
• Maintain organized digital project folders and physical filing systems for active and completed jobs.
• Utilize Sage CRM to manage project information, scheduling updates, customer records, and operational data.
• Enter and maintain accurate project data, documentation, and internal records.
• Support communication between field operations and office staff to ensure smooth project execution.
• Prepare reports, internal documents, and administrative paperwork as needed.
• Assist with document tracking related to permits, insurance certificates, project requirements, and compliance documentation.
• Provide general administrative support to the Hoist Operations department.
• Perform other duties as assigned by management.

Construction Operations Coordinators Skills and Qualifications:

• Flexibility
• Communication Proficiency
• Written and verbal communication skills
• Collaboration Skills
• Customer/Client Focus
• Technical Capacity

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The role requires frequent communication with field personnel and project management teams supporting active construction operations.

Benefits

• Health Insurance
• 401K
• Paid Time Off

Travel

Travel between company facilities located in West Babylon.

Required Education and Experience

• High School Diploma or equivalent required
• Two (2) to Five (5) years of administrative or construction-related office experience preferred
• Equivalent work experience may be considered in lieu of formal education
• Construction industry experience strongly preferred
• Bilingual English/Spanish is mandatory for this position.

Work Authorization/Security Clearance (if applicable)

US Citizenship or legal authorization to work in New York State

Salary Grade

Depending on experience ($54,000-$65,000)

Company Description

Company Description

Arsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists.

Company Description

Arsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists.