Construction Office Specialist

SanCrest; Columbus (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

SanCrest is seeking an Office Administrator to oversee office operations and manage accounts receivable and accounts payable for a construction services branch. The role involves processing invoices and tickets, reconciling accounts, and supporting field operations with job setup and ticket dispatch.

Ideal candidates will have strong AP/AR knowledge, meticulous attention to detail, and excellent communication skills to assist with onboarding and provide broad administrative support across the

Qualifications

• Familiarity with accounts payable and accounts receivable processes, invoicing, and payment handling.
• Accurate reconciliation and resolving discrepancies in financial records.
• Experience managing purchasing and sales documentation such as purchase orders and quotes.
• Strong attention to detail and organizational/multitasking abilities.
• Professional phone and written communication; supports onboarding processes.

Responsibilities

• Process invoices, payments, work tickets, purchase orders, and sales quotes.
• Reconcile accounts and investigate/discrepancies to ensure accuracy.
• Support field operations by handling job setup and dispatching tickets.
• Manage company phone systems and handle incoming calls.
• Assist with new-hire orientation and onboarding support.
• Provide general office administrative support to ensure smooth branch operations.

Skills

AP/AR processes

Invoicing & payments

Discrepancy reconciliation

Purchasing docs

Communication skills

Job description

Role: Oversee office administration and manage accounts receivable and accounts payable for a construction services branch.

Key Responsibilities

• Process invoices, payments, work tickets, purchase orders, and sales quotes.
• Reconcile accounts and investigate/resolve discrepancies.
• Support field operations by handling job setup and dispatching tickets.
• Manage company phone systems and handle incoming calls.
• Assist with new-hire orientation and onboarding support.
• Provide general office administrative support to ensure smooth branch operations.

Qualifications & Skills

• Strong knowledge of AP/AR processes, invoicing, and payment handling.
• Accuracy in reconciliation and discrepancy resolution.
• Proficiency managing purchasing and sales documentation (purchase orders, quotes, work tickets).
• Detail-oriented with strong organizational and multitasking abilities.
• Professional phone and communication skills; supportive approach to onboarding.