Construction Office Manager & Project Accounting Lead

Clancy & Theys Construction Company; Wilmington (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Clancy & Theys Construction Company in Wilmington, NC is seeking an Office Manager who blends office administration with project accounting. You will oversee daily operations, manage pay applications, and support the financial health of active construction projects.

Ideal candidates are highly organized, detail oriented, and capable of coordinating with project teams, vendors, and leadership to ensure timely payments, accurate records, and compliant reporting across the project lifecycle.

Qualifications

• 3–5 years of experience in office management or project administration.
• Experience with construction accounting, pay applications, and lien waivers.
• Strong organizational and communication skills.

Responsibilities

• Lead project pay applications, ensuring timely preparation and submission.
• Review subcontractor pay apps, lien waivers, and approvals.
• Support monthly owner billing cycles with back-up documentation.
• Assist with budget monitoring and job cost reporting.
• Maintain project financial records and compliance reporting.
• Coordinate accounts payable/receivable related to projects.
• Serve as primary contact for visitors and office operations.

Skills

Office management

Project coordination

Attention to detail

Multitasking

Tools

Viewpoint Vista

Procore

Sage

Excel

Job description

Clancy & Theys Construction Company in Wilmington, NC is seeking an Office Manager who blends office administration with project accounting. You will oversee daily operations, manage pay applications, and support the financial health of active construction projects.

Ideal candidates are highly organized, detail oriented, and capable of coordinating with project teams, vendors, and leadership to ensure timely payments, accurate records, and compliant reporting across the project lifecycle.