Construction Office Manager: Payroll, Subcontracts & Ops

TrueBuild Group; Town of Florida (NY); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k) with 3% company match

Paid Time Off

Paid Holidays

Bonus

Job summary

TrueBuild Group is a growing commercial general contractor in South Florida seeking an experienced Office Manager for the Palm Beach Gardens office. This full-time, on-site role oversees daily administrative and accounting tasks and supports preconstruction and project operations.

Key duties include AP/AR, payroll, subcontract administration, lien releases, bid coordination, permitting, and project documentation. Compensation includes bonuses and a 401(k) with company match.

Qualifications

• Previous office administration, accounting, or construction administration experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Familiarity with construction terminology and documentation.
• Experience with AP/AR, payroll, subcontract administration, or project accounting preferred.
• Certified payroll and public-sector construction experience is a plus.

Responsibilities

• Office Administration: Manage correspondence, scheduling, reminders, and day-to-day office operations.
• Accounts Payable & Receivable: Process vendor/subcontractor invoices and customer billing; maintain records.
• Payroll & Certified Payroll: Process weekly payroll and prepare certified payroll docs for applicable projects.
• Subcontract Administration: Prepare/maintain subcontract agreements, vendor docs, COIs/insurance requirements.
• Lien Releases & Notices: Track lien releases, Notices to Owner, and related docs.
• Preconstruction & Bid Coordination: Review bid requirements, organize documents, coordinate proposals and bonds.
• Permitting & Inspections: Coordinate permit applications and inspections with municipalities.
• Project Administration: Support PMs with documentation, coordination, and admin needs.

Skills

Office Administration

Accounts Payable

Accounts Receivable

Payroll

Subcontract Administration

Lien Releases

Preconstruction & Bid Coordination

Project Documentation

Bluebeam

Education

Associate's degree in Business Administration or related

Tools

Bluebeam

Job description

TrueBuild Group is a growing commercial general contractor in South Florida seeking an experienced Office Manager for the Palm Beach Gardens office. This full-time, on-site role oversees daily administrative and accounting tasks and supports preconstruction and project operations.

Key duties include AP/AR, payroll, subcontract administration, lien releases, bid coordination, permitting, and project documentation. Compensation includes bonuses and a 401(k) with company match.