Construction Office Coordinator – NYC Onsite + Benefits

Ronsco, Inc.; New York (NY); In loco; USD 60.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Employer-paid medical coverage after 3

401(k) retirement plan

In-person NYC office

Descrizione del lavoro

Ronsco, Inc. in New York City seeks a Construction Office Coordinator to support estimating, accounting, and project management. This full-time, in-person role requires strong organizational skills to manage bid information, invoices, and project records.

You will collaborate across departments to track submittals, RFIs, and purchase orders, ensuring deadlines are met and documentation is accurate. Compensation ranges from $60,000 to $75,000 annually, based on experience.

Competenze

• Previous administrative or office coordination experience; construction industry experience strongly preferred.
• Proficiency in MS Office and PDF tools.
• Strong attention to detail and organizational skills.
• Ability to prioritize requests from multiple departments and meet deadlines.
• Clear, professional written and verbal communication.
• Comfortable working with numbers, invoices, and construction documents.
• Willingness to learn new software and internal processes.

Mansioni

• Estimating Support: Organize bid invitations, drawings, specifications, and addenda; Maintain bid calendar and deadlines; Request and follow up on quotes; Assist with proposals and bid packages.
• Accounting Support: Enter and organize vendor invoices; Match invoices to POs; Assist with billing and payment applications; Collect W-9s and insurance certificates; Track outstanding payments.
• Project Management Support: Set up project files; Track submittals, RFIs, change orders, POs; Coordinate with contractors, suppliers, and field personnel; Follow up on missing documents and deadlines; Provide general administrative support.

Conoscenze

Attention to detail

Organizational skills

Multidepartment prioritization

Professional communication

Numerical proficiency

Willingness to learn

Strumenti

Microsoft Excel

Microsoft Word

Microsoft Outlook

PDF tools

Descrizione del lavoro

Ronsco, Inc. in New York City seeks a Construction Office Coordinator to support estimating, accounting, and project management. This full-time, in-person role requires strong organizational skills to manage bid information, invoices, and project records.

You will collaborate across departments to track submittals, RFIs, and purchase orders, ensuring deadlines are met and documentation is accurate. Compensation ranges from $60,000 to $75,000 annually, based on experience.