Construction Office Coordinator

Ronsco, Inc.; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Employer-paid medical coverage after 3

401(k) retirement plan

In-person NYC office

Job summary

Ronsco, Inc. in New York City seeks a Construction Office Coordinator to support estimating, accounting, and project management. This full-time, in-person role requires strong organizational skills to manage bid information, invoices, and project records.

You will collaborate across departments to track submittals, RFIs, and purchase orders, ensuring deadlines are met and documentation is accurate. Compensation ranges from $60,000 to $75,000 annually, based on experience.

Qualifications

• Previous administrative or office coordination experience; construction industry experience strongly preferred.
• Proficiency in MS Office and PDF tools.
• Strong attention to detail and organizational skills.
• Ability to prioritize requests from multiple departments and meet deadlines.
• Clear, professional written and verbal communication.
• Comfortable working with numbers, invoices, and construction documents.
• Willingness to learn new software and internal processes.

Responsibilities

• Estimating Support: Organize bid invitations, drawings, specifications, and addenda; Maintain bid calendar and deadlines; Request and follow up on quotes; Assist with proposals and bid packages.
• Accounting Support: Enter and organize vendor invoices; Match invoices to POs; Assist with billing and payment applications; Collect W-9s and insurance certificates; Track outstanding payments.
• Project Management Support: Set up project files; Track submittals, RFIs, change orders, POs; Coordinate with contractors, suppliers, and field personnel; Follow up on missing documents and deadlines; Provide general administrative support.

Skills

Attention to detail

Organizational skills

Multidepartment prioritization

Professional communication

Numerical proficiency

Willingness to learn

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PDF tools

Job description

Annual Pay: $60,000-$75,000, depending on experience

About the Position

Construction Office Coordinator

Ronsco, Inc. | New York, NY

Full-time In person 40 hours per week

Annual Pay: $60,000-$75,000, depending on experience

Ronsco, Inc., a union drywall and acoustical construction subcontractor, is seeking an organized and dependable Construction Office Coordinator to support our estimating, accounting, and project management departments.

You will work closely with our office team to organize bid information, assist with invoices and billing, maintain project records, and follow up on deadlines. This is a great opportunity for someone with construction office experience who enjoys varied responsibilities and takes pride in keeping things accurate and organized.

Responsibilities

Estimating Support

• Organize bid invitations, drawings, specifications, and addenda.
• Maintain the bid calendar and track submission deadlines.
• Request and follow up on supplier and vendor quotes.
• Assist with preparing proposals and submitting bid packages.

Accounting Support

• Enter and organize vendor invoices and supporting paperwork.
• Match invoices to purchase orders and flag discrepancies for review.
• Assist with customer billing and payment applications.
• Collect and maintain W-9s, insurance certificates, and lien waivers.
• Help track outstanding payments and follow up as directed.

Project Management Support

• Set up and maintain project files and document logs.
• Assist with tracking submittals, RFIs, change orders, and purchase orders.
• Coordinate paperwork with general contractors, suppliers, and field personnel.
• Follow up on missing documents and upcoming deadlines.
• Provide general administrative support across the office.

Qualifications

• Previous administrative or office coordination experience; construction industry experience strongly preferred.
• Proficiency in Microsoft Excel, Word, Outlook, and PDF tools.
• Strong attention to detail and organizational skills.
• Ability to prioritize requests from multiple departments and meet deadlines.
• Clear, professional written and verbal communication.
• Comfortable working with numbers, invoices, and construction documents.
• Willingness to learn new software and internal processes.
• Experience with construction accounting or project management software is a plus.

This is a support position. You do not need to be an estimator, accountant, or project manager, but you should be comfortable learning the processes that support each department.

Compensation and Benefits

• Annual pay of $60,000-$75,000, based on experience and qualifications.
• Fully employer-paid employee medical coverage after three months.
• 401(k) retirement plan.
• Full-time, 40-hour workweek.
• In-person position at our New York City office.

Ronsco, Inc. is an equal opportunity employer.