Construction Manager - SHC

Stanford Health Care; California (MO); On-site; USD 120,000 - 190,000; Full time

Job summary

Stanford Health Care in Palo Alto, CA is seeking a Construction Manager to lead capital healthcare construction projects from planning through close-out. The role requires daily on-site presence and coordination with Facilities Planning, Design, and external contractors to ensure safe, compliant, and high‑quality outcomes.

Projects may span multiple Stanford Health Care facilities with weekend/holiday work as scheduling demands.

Qualifications

• Healthcare construction experience.
• Strong on-site project leadership.
• Knowledge of safety, quality, and regulatory compliance.

Responsibilities

• Support General Contractor procurement and bid evaluation.
• Coordinate weekly construction progress meetings and document decisions.
• Track RFIs, submittals, change orders, and logs.
• Ensure compliance with approved plans, specifications, schedules and regulatory requirements.

Job description

1.0 FTE Full time Day - 08 Hour R2657350 Hybrid 108460019 Construction Management Facilities & Hospitality PALO ALTO, 1190 Welch Rd, California

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

The Construction Manager at Stanford Health Care is responsible for the execution and day‑to‑day management of assigned capital construction projects from construction planning through close‑out. The role supports successful project delivery by applying cost, schedule, constructability, and field execution expertise across all phases of construction. The Manager oversees project‑level construction activities, provides direct leadership to Project Engineers, and other construction staff to provided day‑to‑day leadership to project teams and ensure safe, compliant, and high‑quality project outcomes. The Manager coordinates closely work with Facilities Planning and Design, Facilities Services, and external contractors and consultants. The role interfaces with the Department of Health Care Access and Information (HCAI/OSHPD) and local authorities as required. and maintains an on‑site presence to monitor construction activities, ensure compliance, and support safe, high‑quality project outcomes. This role requires daily on‑site presence to monitor construction activities, ensure compliance, and support safe, high‑quality project outcomes and to provide oversight of staff, construction, and contracted vendors. Position may involve projects in various locations across the Stanford Health Care footprint and weekend/holiday work depending on construction schedule.

A Brief Overview

The Construction Manager is an individual contributor responsible for supporting the execution of healthcare construction projects in the field. This role coordinates daily on‑site construction management services as the owner's representative and is accountable for administrating project controls, field coordination, quality assurance, safety oversight and regulatory compliance. The Construction Manager coordinates daily site activities, chairs and documents required project meetings, oversees contractor performances, and ensures construction activities comply with approved plans, specifications, schedules, and Authority Having Jurisdictions requirements while reporting to construction leadership. This role requires presence at multiple Stanford Health Care facilities and regular presence on active construction sites across the Bay Area to lead field execution, coordination, and compliance activities.

Locations

Stanford Health Care

What You Will Do

• Support General Contractor procurement for construction projects, including development of the Request for Qualifications and Request for Proposals from the General Contractors. Support of bid evaluation, scope alignment, cost comparisons, and documentation required for award and contract execution.
• Coordinate and facilitate weekly construction progress meetings under the direction of Facilities Construction leadership, prepare agendas, capture decisions and action items, and promptly prepare and distribute meeting minutes that document schedule, cost and risk impacts.
• Track, coordination and help resolve project documentation and workflow items, including RFIs, submittals, substitutions, shop drawings, change orders, and punch lists; maintain accurate logs of construction logs of construction progress, safety incidents, inspections, compliance checks, and cost-related actions and follow up with responsible parties to ensure timely responses.
• Support schedule management and cost control by collecting updates from contractors/consultants, maintaining look‑ahead schedules, and flagging variances, identifying cost and schedule risks and assisting with recover or mitigation plans as directed by Facilities Construction leadership.
• Conduct routine site walks and field inspections to monitor construction progress, quality, and work‑in‑place; document observations with photos and daily field reports; elevate safety, infection prevention, quality, or scope issues that may result in cost or schedule impacts to construction projects.
• Assist with cost management activities: collecting and reviewing contractor pay applications for completeness and accuracy, reconcile billing against verified work‑in‑place, tracking commitments, contingencies and pending cost exposures.
• In collaboration with Facilities Services Business Operations & Strategic Initiatives (BOSI), support cash flow forecasting and cost reporting by maintaining accurate logs of approved, pending and potential change orders and assisting leadership with quarterly cost projections.
• Interface with Project Managers, clients/users, consultants, contractors, vendors, and jurisdictional agencies to coordinate access, inspections, permits, and testing and sequencing while maintaining clear documentation of cost, scope and responsibility.
• Manage the Change Order Process in the construction project management system, including review of pricing, scope validation, cost backup evaluation and coordination of negotiations, with recommendations routed for approval by the Director of Construction.
• Prepare and maintain accurate, auditable project files and records including meeting minutes, logs correspondence, drawings/specifications, permits, inspections, cost documentation, change logs and closeout materials in accordance with department policies and procedures.
• Coordinate regulatory readiness and compliance activities (e.g., Department of Health Care Access and Information (HCAI) and Office of Statewide Hospital Planning and Development (OSHPD) submissions, testing, inspection & observation (TIO) documentation, and coordination with the Inspector of Record (IOR)) to ensure documentation is organized and accessible for audits and surveys.
• Support quality assurance and quality control processes, including mock‑ups, first‑of‑kind reviews, inspections, commissioning and activation; assist with packaging operations & maintenance (O&M) manuals, as‑built drawings, warranties, training documentation, and other close out deliverables required for construction project turnover.
• Manage assigned project logistics, including badging parking, deliveries, laydown spaces, safety orientations, job hazard analyses (JHA), and ICRA compliance to minimize disruption to patient care and unplanned costs.
• Help plan and communicate operational impacts (shutdowns, access changes, infection control barriers), with Facilities Management, Facility Field Services, Environmental Health & Safety, infection Prevention and clinical partners, ensuring impacts are documented and coordinated to avoid cost or schedule disruption.
• Assist with post‑construction activities, including punch list completion, commissioning support, regulatory sign‑offs, and final cost reconciliations through project closeout.
• Contribute to continuous improvement initiatives, including development of standard templates, standard operating procedures (SOPs), and workflows; identify process inefficiencies, cost drivers, or bottlenecks; support lessons learned and after‑action reviews.
• Participate in training