Construction Management Administrative Assistant (Public Sector)

The City of Everett; Everett (WA); On-site; USD 45,000 - 65,000; Full time

Job summary

The City of Everett is seeking an Administrative Assistant to support the Construction Management team on large capital projects and contracts. The role involves processing pay estimates, monitoring prevailing wage, and assisting with change orders while reading contracts and validating calculations.

The ideal candidate will bring an Associate’s degree and several years of office support experience, including handling budgets, records, and grant-related documentation.

Qualifications

• Associate’s Degree in Administrative Assistant / Administrative Professional Program or related field.
• 3 years of varied office support experience including word processing, spreadsheets, and databases.
• 1 year of experience overseeing public fund use is desirable.
• Experience reading contracts is a plus.

Responsibilities

• Perform confidential clerical and administrative work; screen calls and emails and maintain files and records.
• Provide information and support regarding departmental, fiscal, and grant management policies; maintain records for compliance.
• Compose general correspondence; prepare letters, memos, and reports with knowledge of policies and procedures.
• Use word processing and spreadsheets to tabulate data, generate reports and schedules.
• Coordinate with external subrecipients and partners to obtain annual grant reports.

Skills

Word processing

Spreadsheets

Databases

Contract reading

Education

Associate’s Degree in Administrative Assistant / Administrative Professional Program

Job description

The City of Everett is seeking an Administrative Assistant to support the Construction Management team on large capital projects and contracts. The role involves processing pay estimates, monitoring prevailing wage, and assisting with change orders while reading contracts and validating calculations.

The ideal candidate will bring an Associate’s degree and several years of office support experience, including handling budgets, records, and grant-related documentation.