Construction & Maintenance Admin Lead

Fort Worth Zoo; Fort Worth (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Free Zoo Membership

Free Guest Passes

Paid Time Off

Job summary

Fort Worth Zoo is seeking an Construction and Maintenance Office Manager to oversee day-to-day admin functions for the department, ensuring efficient workflows and timely completion of responsibilities.

The role coordinates with vendors, manages CMMS work orders, and supports payroll-related records, training, and license tracking, while maintaining inventory and procurement documentation.

Qualifications

• High school diploma or GED required; associate degree preferred.
• CMMS or work order systems experience required.
• 3–5 years of admin/office management in construction/facilities maintenance.
• Experience with purchasing, invoicing, budget tracking, document management.
• Ability to work independently within a collaborative team environment.

Responsibilities

• Serve as primary administrative contact for the construction and maintenance department.
• Coordinate and prioritize office responsibilities for timely completion.
• Maintain calendars, schedules, and appointments with proactive communication.
• Manage project files, permits, warranties, vendor docs, contracts, and records.
• Coordinate with vendors on deliveries, service schedules, invoicing and orders.
• Assist with monthly expense reports and monitor departmental expenditures.
• Process purchase orders, invoices, receipts, and other purchasing docs.

Skills

Excellent organizational skills

Time management

Multitasking

Strong written and verbalcommunication

Microsoft Office Suite (Word, Excel, O

Records management

Customer service

Prioritizing multiple projects

Purchasing procedures and invoicing

Confidentiality and discretion

Independent yet collaborative

Construction terminology knowledge

Valid driver’s license

Education

High school diploma or GED

Associate’s degree in business administration / facilities management

3–5 years admin/office management experience

CMMS / work order management experience

Purchasing, invoicing, budget tracking

Tools

CMMS

Work order management systems

Office software

Job description

Fort Worth Zoo is seeking an Construction and Maintenance Office Manager to oversee day-to-day admin functions for the department, ensuring efficient workflows and timely completion of responsibilities.

The role coordinates with vendors, manages CMMS work orders, and supports payroll-related records, training, and license tracking, while maintaining inventory and procurement documentation.