Construction Logistics Specialist III (Airport Construction)

Element Consulting, Inc.; Los Angeles (CA); On-site; USD 133,000 - 153,000; Full time

Job summary

Element Consulting, Inc. is seeking a Construction Logistical Specialist to maintain CALM processes and ensure accurate, timely data across project teams. You will prepare materials for workshops, track requests, meeting minutes, and coordinate with city agencies on permits.

This role requires managing communications, coordinating weekly workshops, and supporting airport-wide program administration with dashboard updates and contractor onboarding.

Qualifications

• Bachelor’s degree and 15 years of professional experience; graduate degree may substitute for one year of experience
• Experience working within the complexities of multiple agencies at all levels
• Excellent written, verbal, and visual communication skills
• Good presentation skills
• Geared to share information and communicate with team members
• A general understanding of civil construction

Responsibilities

• Receive and process new, revised, and updated forms for signatures
• Distribute completed forms to Internal and External contacts
• Maintain and update agendas with new/revised information such as dates and permits
• Coordinate Stakeholder reviews and approvals
• Maintain and update information to include all new, revised and updated activities
• Prepare and update agendas for each weekly workshop
• Assist in managing CALM processes
• Supports Airport-wide program administration
• Dashboard updates and reporting responsibilities
• Coordinates training and contractor onboarding
• Coordinate with City agencies and provide information to assist in the permit process
• Request concurrence from LAWA subject matter experts and notify outside contractors of concurrence and any restrictions
• Track and document concurrence requests and distribute notification of the upcoming project(s)
• Various duties as assigned such as presentation preparation, collecting and organizing information to be used for deliverables and assisting in tracking the daily deployment of multiple construction projects

Skills

Problem solving

Prioritization

Communication skills

Presentation skills

Civil construction understanding

Team coordination

Education

Bachelor’s degree in architecture, aviation, business, engineering, construction management, planning or other related technical field

Tools

Microsoft Office

Adobe Illustrator

Bluebeam

Dashboards / Reporting

Job description

Position Description

The Construction Logistical Specialist is responsible for maintaining the CALM processes and workflows to ensure that communication is maintained to all project teams and stakeholders with accurate and timely data as it pertains to each activity. The Construction Logistical Specialist will work with the CALM Team and will be responsible for preparing and distributing materials relating to workshops and meetings, activities and project coordination. This effort includes tracking requests from beginning to end, meeting minutes, coordinating meetings and streamlining processes.

Essential Job Duties

• Receive and process new, revised, and updated forms for signatures
• Distribute completed forms to Internal and External contacts
• Maintain and update agendas with new/revised information such as dates and permits, including expired permit dates
• Coordinate Stakeholder reviews and approvals
• Maintain and update information to include all new, revised and updated activities
• Prepare and update agendas for each weekly workshop
• Assist in managing CALM processes
• Supports Airport-wide program administration
• Dashboard updates and reporting responsibilities
• Coordinates training and contractor onboarding
• Coordinate with City agencies and provide information to assist in the permit process
• Request concurrence from LAWA subject matter experts and notify outside contractors of concurrence and any restrictions
• Track and document concurrence requests and distribute notification of the upcoming project(s)
• Various duties as assigned such as presentation preparation, collecting and organizing information to be used for deliverables and assisting in tracking the daily deployment of multiple construction projects

Professional Experience Level/Other Qualifications

• Bachelor’s degree and 15 years of professional experience; graduate degree may substitute for one year of experience
• Problem solver with a strong ability to prioritize and switch gears in a fast-paced environment
• Experience working within the complexities of multiple agencies at all levels
• Excellent written, verbal, and visual communication skills
• Good presentation skills
• Geared to share information and communicate with team members
• A general understanding of civil construction

Hardware/Software Knowledge

• Proficient in Microsoft Office software (Outlook, Excel, Word, Publisher, Access, and PowerPoint)
• Adobe Illustrator
• Bluebeam
• Ability to create dashboards, presentations, graphics, Gantt charts and track multiple ongoing activities

Education/Training

• Bachelor’s degree in architecture, aviation, business, engineering, construction management, planning or other related technical field required. Master’s degree preferred.
• Relevant professional licensure &/or certifications are strongly preferred. Certifications may include AAAE, LEED, PE, PMP, AICP, etc.

Additional Requirements

Must pass a federal background check.

Salary dependent on education and experience. Salary range: $133K-$153K