Construction Document Control Specialist

Howell Industries, Inc.; New York (NY); On-site; USD 52,000; Full time

Job summary

An established industry player is seeking a Construction Document Control Specialist to join their dynamic team. This full-time role involves managing documentation for the School Construction Authority's Emergency Repair Program, ensuring accuracy in invoices, and coordinating with contractors and team members. Ideal candidates will have a strong administrative background in construction, excellent organizational skills, and proficiency in software tools like MS Excel and Citrix systems. Join a company with over twenty years of experience in construction management and contribute to impactful projects in education and healthcare.

Benefits

401(k)

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• 3 years' experience as an administrative assistant in construction or finance.
• High attention to detail and organizational skills required.

Responsibilities

• Manage documentation and data entry for the SCA Emergency Repair Program.
• Ensure invoices are complete and accurate according to SCA guidelines.

Skills

MS Excel

MS Word

MS Outlook

Attention to Detail

Organizational Skills

Self-Motivated

Education

High School Diploma or GED

Associate's Degree

Tools

Citrix General Contractor Utility (GCU)

Citrix CM13

Labor Law Compliance System (LCMS)

Job description

Construction Document Control Specialist

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Howell Industries is a construction management company that has worked on several programs with several New York City agencies. We employ seasoned construction professionals who create a strong management team with a long record of integrity. Our experience, coupled with more than twenty years of construction expertise, consistently earns us repeat business with both public and private clients. We specialize in managing the construction of educational and healthcare facilities.

Responsibilities and Duties:

• Responsible for the documentation and data entry for The School Construction Authority (SCA) Emergency Repair Program.
• Ensuring invoices are complete, including requisite backup documents.
• Reviewing Time & Material for accuracy according to SCA guidelines.
• Coordinating with contractors to assist in completing invoices.
• Coordinating with team members to process invoices promptly.
• Learn and utilize various systems such as Citrix General Contractor Utility (GCU), Citrix CM13, and the Labor Law Compliance System (LCMS).

Qualifications:

• Must have a working knowledge of computer software, including MS Excel, MS Word, and MS Outlook.
• High attention to detail, organizational skills, self-motivated, able to perform in a dynamic environment.
• High School Diploma or GED and 3 years’ experience as an administrative assistant with a construction organization or financial background in construction management OR an associate's degree from an accredited college and 1 year of experience as an administrative assistant with a construction organization.

Job Type: Full-time

Pay: Up to $52,000.00 per year

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Mandatory:

• Has worked for a construction-affiliated company

Education:

• Associate (Preferred)

Experience:

• Document control Clerk: 1 year (Required)
• Construction administrative: 1 year (Required)

Ability to Commute:

• Long Island City, NY 11101 (Required)

Ability to Relocate:

• Long Island City, NY 11101: Relocate before starting work (Required)

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction

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