Construction Cost & Payables Coordinator

Kingdom Roofing Systems; Marion (IN); On-site; USD 48,000 - 58,000; Full time

Job summary

Kingdom Roofing Systems seeks a Construction Cost & Payables Coordinator to own the financial process connecting purchase orders, work orders, subcontractor payments, change orders, back charges, material purchases and returns, credits, invoices, and final payments.

This role is about managing the entire purchase-to-payment cycle to keep vendors and subcontractors paid accurately and on time while ensuring projects stay financially healthy and processes are followed.

Qualifications

• Detail-oriented and organized with strong judgment.
• Experience in construction accounting or administration is valued.
• Ability to manage complex payment cycles and root-cause issues.

Responsibilities

• Own purchase orders and work orders from issuance through final payment.
• Reconcile subcontractor and piece-rate payments.
• Review and approve vendor invoices and change orders.
• Handle back-charges, material purchases, returns, and credits.
• Address payment discrepancies and disputed charges with vendors.
• Communicate payments and ensure internal compliance with procedures.
• Aim for job-cost accuracy and continuous process improvements.

Skills

Detail-oriented

Organized

Persistent

Firm but fair

Politically savvy

Comfortable holding people accountable

Good at resolving disagreements

Naturally curious when numbers do not

Comfortable working with vendors and

Process-oriented

Interested in technology and automa

Relentless about follow-through

Tools

Excel and spreadsheets

Accounting or construction-management software

Workflow automation tools

Job description

Those four standards define success in this role.

Kingdom Roofing is looking for a Construction Cost & Payables Coordinator to own the financial process connecting our purchase orders, work orders, subcontractor payments, change orders, back charges, material purchases and returns, credits, invoices, and final payments.

This is not traditional Accounts Payable. You won't simply process invoices after the work is done. You'll help manage the entire purchase-to-payment cycle - making sure our vendors and subcontractors are paid accurately and on time, our projects remain financially healthy, our internal teams follow the right processes, and discrepancies are resolved before they become bigger problems.

And you'll be expected to continuously make the process better.

What You'll Own

• Purchase orders and work orders from issuance through final payment
• Subcontractor and piece-rate payment reconciliation
• Vendor invoice review and approval
• Change orders and scope adjustments
• Back-charge documentation, validation, negotiation, and resolution
• Material pickups, additional purchases, returns, and supplier credits
• Payment discrepancies and disputed charges
• Vendor and subcontractor payment communication
• Internal compliance with purchasing and payment procedures
• Job-cost accuracy
• Continuous process improvement, automation, and standardization

ON TIME.

Good vendors and subcontractors should not have to chase Kingdom for money they legitimately earned. When documentation is complete and the numbers are right, you will help keep payments moving. When something is not right, you will own getting the issue resolved instead of allowing it to sit.

ON BUDGET.

You will help ensure the final cost of the job accurately reflects what Kingdom authorized and what actually happened, including original orders, changes, additional work, piece rates, additional material pickups, returns, credits, back charges, and final invoices.

ACCURATE.

We want to pay exactly what we legitimately owe - no more and no less. You will review the details, ask questions when something does not make sense, and ensure the documentation supports the final payment.

FAIR.

Our vendors and subcontractors are partners. We want great partners to want to work with Kingdom. The goal is not to win an argument. The goal is to arrive at the correct and fair outcome.

"Let me help you get paid quickly and accurately."

You’ll Hold Us Accountable Too

The financial process does not begin when an invoice reaches Accounting. It begins when someone issues a PO, creates a work order, approves additional work, picks up material, authorizes a change, or creates a cost. You will help hold our own team accountable to those processes.

"I can't approve this yet. Here's what we need to get it resolved."

Continuous Improvement Is Part of the Job

We are not hiring someone to simply operate the process we have today. We expect you to make it better. You will continuously look for ways to make our systems faster, simpler, more accurate, more automated, and more dependable.

• If we are entering information twice, question it.
• If the same exception keeps happening, find the root cause.
• If technology can eliminate repetitive work, use it.
• If a process is not producing the result we need, improve it.
• Solve the problem. Standardize the solution. Then find the next opportunity.

Who We're Looking For

The right person is likely someone with enough professional experience to have developed strong judgment and confidence.

• Detail-oriented
• Organized
• Persistent
• Firm but fair
• Politically savvy
• Comfortable holding people accountable
• Good at resolving disagreements
• Naturally curious when numbers do not match
• Comfortable working with vendors and subcontractors
• Process-oriented
• Interested in technology and automation
• Relentless about follow-through

Experience We Value

• Construction accounting experience is a major plus.
• Construction administration
• Accounts payable
• Purchasing or procurement
• Job costing
• Project coordination
• Purchase orders and work orders
• Piece-rate subcontractor payments
• Change orders
• Back charges
• Material returns and supplier credits
• Excel and spreadsheets
• Accounting or construction-management software
• Workflow automation and process improvement

A college degree is not required. Relevant experience, professional maturity, judgment, communication, accountability, and demonstrated results matter more.

Compensation & Location

$48,000-$58,000 annually, depending on experience and qualifications. Our preferred location is our Marion, Indiana office. We will also consider highly qualified candidates based in our Indianapolis or Bloomington locations.