Construction Coordinator-Multifamily Real Estate

Carmel Partners; Redmond (WA); On-site; USD 80,000 - 85,000; Full time

Job summary

Join a leading private equity real estate investment firm, specializing in multi-family construction. As a Construction Coordinator, you'll play a pivotal role in managing contracts, tracking construction plans, and ensuring project success. This dynamic position offers the chance to work on exciting projects like Overlake Square-Seattle, fostering a collaborative environment where your attention to detail and strong communication skills will shine. If you're ready to thrive in a fast-paced setting and contribute to exceptional communities, this is the opportunity for you.

Benefits

Comprehensive benefits package

Competitive salary

Bonus incentives

Safety training program

Personal protective equipment provided

Qualifications

• 3+ years' experience in construction or related field.
• Experience with project controls software is a plus.

Responsibilities

• Manage contracts, purchase orders, and construction plans.
• Assist in preparing bid packages and processing change orders.

Skills

Project Management

Communication Skills

Attention to Detail

Time Management

Service Orientation

Education

Bachelor's Degree in Construction Management or Civil Engineering

3+ years of experience in Real Estate Development

Tools

Timberline Project Management

Procore Project Management Software

MS Office Suite

Adobe Acrobat

Job description

Carmel Partners, one of the nation’s highest-performing private equity real estate investment firms specializing in the investment, development, and construction of world-class multi-family projects, is seeking a Construction Coordinator, Multi-Family Construction with experience in Construction, Civil Engineering, or related field.

The Construction Coordinator is responsible for general administrative functions related to construction projects. Key tasks include managing contracts and purchase orders, distributing and tracking construction plans, permits, bid packages, subcontracts, and change orders, and processing these documents through Timberline Project Management and Procore Project Management Software. The Construction Coordinator also prepares various documents, maintains files, logs, and spreadsheets, and takes meeting minutes at project team and owner meetings. This role is a key member of the Construction Team and reports to the Project Director.

Work on this project:

Overlake Square-Seattle

• 573 residential units
• Eight story building
• Five levels of type III wood frame construction
• Over 3 levels of type I above grade, two levels below grade, concrete construction
• Podium
• 6400 sq. ft. of retail

What you’ll do:

• Assist the team in distributing and tracking construction plans and permits
• Assist in preparing, processing, and distributing bid packages for mailing
• Creates and maintains Buyout / Contract log
• Prepare and process subcontracts and purchase orders through Timberline Project Management
• Coordinate with Project Manager and Superintendent on establishing an on-site construction office
• Assist with schedules and Monthly Progress Reports
• Process change orders and subcontracts through Procore Project Management Software
• Takes meeting minutes at Project Team Meetings and Owner Meetings.
• Tracks and distributes fully executed subcontracts and change orders to accounting for payment processing.
• Acts as liaison between subcontractors / vendors and accounting, as necessary.
• Assist and distribute documents in the closing and reconciliation of contract accounts with accounting.
• Prepares contracts, purchase orders, exhibits, templates, correspondence, reports, and other documentation as needed.
• Maintains all files, logs and spreadsheets
• provides administrative processing and distribution of RFI’s, Submittals, ASI’s and Drawing Logs
• Other duties, responsibilities and special projects assigned

• Must be able to successfully pass a drug screen.

Who you are

Working under pressure and time constraints in an extremely fast-paced environment is no problem for you. You keep a cool head while managing multiple projects, likely thanks to your keen attention to detail and processes. You’re a pro at communicating on and off the page, and you understand the importance of building strong relationships. While you work well in a team environment, you’re also great working independently. Overall, you’re service oriented to both internal and external customers.

What you'll bring

• 3+years’ experience with Real Estate Development, Construction, and/or Design Firms preferred
• 3+ year’s administrative experience
• Experience with Project Controls software systems like Procore, Prolog, Constructware or similar a plus
• Construction accounting experience a plus
• Desire to work and be successful in a heavily administrative role
• Extensive knowledge of MS Office (Word, Excel, Outlook) and Adobe Acrobat
• Ability to manage multiple projects and work will under time and other constraints
• Ability to work in a team environment as well as independently
• Strong attention to detail and processes
• Strong written, interpersonal, and verbal communication skills
• Strong service orientation to internal and external customers

Health & Safety

• With our extensive safety training program in place, safety at Carmel Partners is by choice, not by chance.
• Personal protective equipment is provided for use as required.

Compensation and Benefits

Compensation and Benefits play a key role in your choice of employer, and our goal is to invest in you and your experience here. You’ll find a competitive compensation and comprehensive benefits package at Carmel.

Base salary range for this position is $80,000 to $85,000. The Company provides this compensation range and a general description of other compensation and benefits that in good faith it believes might pay and/or offer for this position. Total compensation for this role also includes a bonus incentive in addition to the base salary. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law

Choose Carmel

At Carmel Partners, our mission is to create exceptional multifamily communities that enrich lives and neighborhoods.

Founded in 1996, Carmel is one of the nation’s leading specialists in real estate investment management, focusing on U.S. multifamily development and construction, renovation, and debt investments. Through its vertically integrated platform, Carmel seeks to achieve superior risk-adjusted returns across varying market cycles by investing in relatively supply-constrained, high barrier-to-entry markets in the United States.

We are committed to equitable hiring and promotion practices. We lead with integrity and believe in building a diverse and inclusive workplace, rooted in a culture of mutual respect. By welcoming varied backgrounds, perspectives, and ideas, we cultivate engagement and a sense of belonging that creates community within, so Carmel can build communities that thrive.

Carmel Partners is an Equal Opportunity Employer, committed to providing employees with a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion or belief, gender, gender identity, gender expression, sexual orientation, pregnancy and reproductive decisions, family or parental status, national origin, age, disability, or veteran status, or any other status protected under local, state, or federal laws.

Notice to Third-party Agencies: Carmel Partners does not have any standing offers to pay any referral compensation or recruitment fees for any open positions. Unless there is a signed agreement providing otherwise, Carmel Partners will not pay any compensation to any employment firm, staffing agency, recruiter, or other third party for any resumes or candidate profiles that are provided, even if the individual is hired by Carmel Partners. In the event a recruiter or third-party agency/firm submits a resume or candidate profile without a signed active agreement, Carmel Partners explicitly reserves the right to pursue, and hire said candidate without any notice or financial obligation to the recruiter or agency/firm. Carmel Partners reserves the right to retain, use, transfer and distribute any resumes and candidate profiles that are submitted, including those submitted to hiring managers.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.