Purchasing Manager

Greater Indy Habitat for Humanity; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

Greater Indy Habitat for Humanity is seeking a Purchasing Manager to secure bids, project build costs, and issue purchase orders to subcontractors and suppliers. The role also manages inventory, maintains warehouse materials for builds, and oversees fleet assets.

You'll expand the contractor pool for competitive pricing, ensure grant compliance, and maintain vendor relationships while aligning with Habitat values and mission. Strong Excel skills and effective communication are essential.

Qualifications

• Driver’s license is required.
• 3 years of related construction experience preferred.
• Proficient knowledge of Microsoft Excel.
• Ability to work in a fast-paced environment and manage multiple tasks.

Responsibilities

• Get bids and quotes for materials and services to complete the home.
• Make estimates on the total cost of a home, trade by trade based on bids.
• Send out Purchase Orders to subcontractors and suppliers.
• Manage inventory costs and stock for build sites and warehouse.
• Maintain fleet of trucks and trailers and coordinate repairs.

Skills

Excel

Communication

Time management

Teamwork

Tools

Buildertrend

Job description

POSITION OVERVIEW

The Purchasing Manager secures bids and quotes for home construction projects, projects build costs, and issues purchase orders to subcontractors and suppliers. They manage inventory costs, maintain warehouse materials for the build site, and oversee stock for build sites and vehicles. The role includes expanding the contractor pool for competitive pricing, ensuring compliance with grant requirements, and approving invoices. This role is responsible for maintaining vendor relationships and course correction of partnerships, ensuring compatibility with Habitat values, standards and our mission. Additionally, they manage Habitat's fleet of trucks and trailers of trucks, trailers and heavy construction equipment.

ESSENTIAL FUNCTIONS

• Getting bids and quotes for materials and services to complete the home.
• Assisting in projecting final build costs of a
• Making estimates on the total cost of a home, trade by trade based on historical data and/or bids.
• Sending out Purchase Orders to subcontractors and
• Continuously improving Habitat’s utilization of project management software, Buildertrend.
• First approval of invoices and coding them to correct cost category.
• Expanding Habitat’s contractor pool to increase diversity and competitive
• Allocating inventory costs over multiple
• Assist in creating and updating accurate and complete scopes of work for trades.
• Approving small to moderate cost increases related to changes of scopes of work or material prices. Obtaining approval from VP of Construction for large changes.
• Communicating scopes of work and expectations of working with Habitat to contractors.
• Procuring and selecting contractors that provide the best value of quality of work, cost, and customer service.
• Maintaining compliance related to construction with grants on bidding and other administrative tasks.
• Managing stock of security equipment related to build site, vehicles, and warehouse storage.
• Institute and maintaining an inventory of materials at warehouse to be used on the build site.
• Coding inventory to cost categories and houses on a regular basis.
• Ordering Gifts in Kind and coordinating their delivery to the warehouse.
• Registering vehicles, renewing license plates, maintaining sets of keys for all the Habitat trucks and trailers.
• Managing fleet of trucks and trailers which includes coordinating repairs between staff and service provider.
• Coordinates training and licensing for safe use of fleet equipment, such as warehouse forklift
• Some supervision of volunteers may be
• Other administrative tasks as

ACCOUNTABILTY ITEMS

• Purchasing
• Bidding, estimates, and quotes
• Construction vehicle and trailer fleet
• Security equipment

KNOWLEDGE, SKILLS & ABILITIES -

• Ability to work in a fast-paced environment to meet strict
• Highly capable of communicating professionally in person, email, text, and the
• Proficient knowledge of Microsoft Excel and
• Ability to work with and read
• Basic knowledge of building materials and methods in residential construction.
• Aptitude and compassion to work and collaborate with diverse groups of people.
• Willingness to learn.
• Strong time management skills, whether working independently or delegating to

Qualifications

• Driver’s license (required)
• 3 years of related construction experience (preferred)

PHYSICAL REQUIREMENT TO PERFORM THIS JOB

• Utilize the telephone and communicate with others, inside and out of the office
• Ability to be on your feet for extended periods of
• Manual dexterity and visual acuity for computer keyboarding, office equipment use, and detailed reports and
• Must be able to move about rough terrain at site
• Climbing, pushing, shoving, and moving on
• Ability to lift 50

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties and responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Equal Employment Opportunity

Habitat for Humanity provides equal employment opportunities that declares that all employees have the right to work and advance on the bases of merit and ability, regardless of their race, sex, color, religion, disability, national origin, or age, marital status, sexual orientation, or non-disqualifying physical or mental disability in accordance with all federal, state, and local regulations.