Construction Coordinator

Wells County Chamber of Commerce; Fort Wayne (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Habitat for Humanity of Greater Fort Wayne seeks a Construction Coordinator to support the Construction Department. You will coordinate procurement, permits, inspections, vendor communications, and documentation to keep residential builds on schedule and on budget.

This role acts as a liaison between construction operations and accounting. Ideal candidates have an associate degree and experience with accounts payable or project documentation, with strong organizational and communication skills.

Qualifications

• Requires meticulous recordkeeping across multiple build sites and deadlines.
• Experience with accounts payable, reconciliations, and financial reporting support is preferred.
• Associate degree in Business Administration, Construction Management, or related field preferred.

Responsibilities

• Coordinates procurement of materials, ensuring accurate ordering and cost control.
• Prepares and tracks required permits, inspections, and utility service applications.
• Manages project documentation, plans, specs, change orders, and inspection reports in the PM system.
• Codes invoices and supports budget accountability with accurate cost tracking.
• Monitors inventory and ensures materials are accessible for Site Managers.

Skills

Recordkeeping

MS Office

Construction software

Procurement

Vendor coordination

Driver's license

Communication

Education

Associate degree

Tools

Procore

Buildertrend

Smartsheet

Job description

Position Summary

Help build more than houses. Help build opportunity, stability, and community. At Habitat GFW, every home starts with people who can keep projects moving. The Construction Coordinator plays a critical behind-the-scenes role in turning plans into progress by coordinating materials, permits, inspections, vendors, documentation, and project details that help our construction team stay on schedule and on budget. If you enjoy construction, problem-solving, organization, and seeing the real-world impact of your work, this role puts you right in the middle of building something that matters.

The Construction Coordinator provides administrative, logistical, and financial coordination support to the Construction Department, helping ensure residential build projects remain organized, properly documented, and on schedule. This role coordinates materials, permits, inspections, utility applications, vendor communications, warehouse organization, and project records, serving as a key bridge between construction operations and accounting. By supporting accurate procurement, invoice coding, cost tracking, and timely documentation, the Construction Coordinator helps maintain momentum in the build, budget accountability, and clear communication among Site Managers, Project Managers, vendors, municipal offices, and internal teams.

Duties & Responsibilities

• Coordinates procurement of materials from vendors and partners, ensuring accurate ordering, cost control, and just-in-time delivery to support construction schedules.
• Prepares, submits, and tracks all required documentation with municipal offices, including building permits, impact/tap fees, inspections, and utility service applications (gas, electric, water, sewer, etc.).
• Serves as project documentation steward, organizing site plans, blueprints, specifications, change orders, inspection reports, and compliance records within the project management system.
• Reviews, reconciles, and codes vendor and subcontractor invoices for accuracy prior to submission to Accounting or the Construction Project Manager for approval.
• Monitors jobsite/warehouse inventory, ensuring donated and bulk-purchased materials are tracked, secured, and readily accessible to Site Managers.

Warehouse organization

• Communicates proactively with Site Managers, Project Managers, and vendors to resolve material shortages, delivery delays, or scheduling conflicts before they impact the build timeline.
• Tracks and reports material usage and cost variances to support budget accountability and financial transparency.
• Supports compliance with documentation and municipal inspection requirements by ensuring all required paperwork is up to date and accessible.
• Ensures all permit applications and invoices are accurate to avoid project delays or financial discrepancies.
• Acts as Project Manager on G2/G3 homes, working with a residential General Contractor.

City Reporting

• Contributes to continuous process improvement to streamline construction coordination and reduce project downtime.
• Performs other duties as assigned.

Required Skills/Abilities

• Maintains meticulous records and manages multiple deadlines across several active build sites simultaneously.
• Proficiency in Microsoft Office Suite and construction management software (e.g., Procore, Buildertrend, or Smartsheet).
• Understands the step-by-step process of residential building to anticipate upcoming material and labor needs.
• Demonstrated ability to learn quickly and communicate information thoroughly.
• Ability to work effectively with volunteers, Future Homeowner, and diverse community partners.
• A current and valid driver's license and acceptable driving record is required.

Education and Experience

• Associate degree in Business Administration, Construction Management, or related field preferred.
• Experience processing accounts payable, reconciliations, and financial reporting support.

Physical Requirements

• Must be able to lift and carry up to 50 lbs. and perform physical tasks such as bending, kneeling, and standing for extended periods.
• Some evening or weekend work may be required depending on property needs or emergency situations.
• Ability to work in varying weather conditions when visiting job sites.
• Requires the physical readiness to work in proximity to heavy construction equipment (e.g., excavators, forklifts, compactors), always ensuring strict adherence to personal protective equipment and site safety guidelines.

Habitat for Humanity of Greater Fort Wayne provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. Habitat for Humanity of Greater Fort Wayne takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.