Construction Contract Administrator | Legal & Documents

FALL CREEK FARM & NURSERY; Bowie (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

FALL CREEK FARM & NURSERY is seeking a Legal Administrative Assistant to support our Legal and Operations teams in managing contracts for large-scale data center construction projects. The role focuses on reviewing, tracking, organizing, and executing contractual documents throughout project lifecycles.

The ideal candidate has 3+ years in legal administration or paralegal work, strong MS Office skills, and excellent communication and confidentiality.

Qualifications

• Associate's or Bachelor's degree in a related field or equivalent experience.
• 3+ years of legal assistant, contract administration, or paralegal experience.
• Strong contract terminology and document management understanding.
• Excellent written and verbal communication; highly organized with multiple deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Administer the contract management process from pre-award through closeout.
• Coordinate preparation, review, routing, execution, and storage of contracts and amendments.
• Maintain contract records and document control in the contract management system.
• Track contract status, dates, renewals, and key milestones.
• Coordinate with project teams and outside counsel for timely execution.
• Review incoming contracts for completeness before legal review.
• Monitor insurance, bonding, licenses, and compliance documentation.
• Prepare correspondence, contract summaries, and reports for leadership.
• Support change orders and track modifications.
• Ensure executed agreements are archived per retention policies.
• Help develop templates, workflows, and best practices.
• Maintain confidentiality of sensitive information.

Skills

Organizational skills

Communication

MS Office

Education

Paralegal/Legal Studies degree

Tools

Document management software

Job description

FALL CREEK FARM & NURSERY is seeking a Legal Administrative Assistant to support our Legal and Operations teams in managing contracts for large-scale data center construction projects. The role focuses on reviewing, tracking, organizing, and executing contractual documents throughout project lifecycles.

The ideal candidate has 3+ years in legal administration or paralegal work, strong MS Office skills, and excellent communication and confidentiality.