Construction Contract Administrator (CCA)

W3Global; Indianapolis (IN); On-site; USD 70,000 - 100,000; Full time

Job summary

W3Global is seeking a detail-oriented Construction Contract Administrator to join our architectural design team in Indianapolis. You will bridge the architect, owner, and general contractor during construction to ensure adherence to design intent, specifications, quality standards, and budget.

The ideal candidate has deep knowledge of architectural drawings, construction methods, and building codes, and will lead site visits, RFI processing, change management, and project closeout with a focus

Qualifications

• 3+ years of construction administration experience in an architecture firm or similar.
• Proficiency with architectural blueprints, specifications, and Procore.
• Strong communication, construction methods knowledge, and risk management.

Responsibilities

• Site evaluation for quality control and to monitor progress, ensuring code and design intent adherence.
• Process RFIs, submittals, and shop drawings with the design team.
• Coordinate change orders, field directives, and supplemental instructions to preserve scope.
• Review contractor payment applications and verify milestone completion.
• Lead closeout activities, punch lists, and final documentation.

Skills

Clear communication

Risk management

Construction methods

Tools

Procore

Job description

Job Summary

We are seeking a detail-oriented Construction Contract Administrator (CCA) to join our architectural design team. In this role, you will act as the vital bridge between the architectural office, the owner, and the general contractor during the construction phase. You will ensure that the built project complies meticulously with our design intent, contractual specifications, quality standards, and budget. The ideal candidate possesses an extensive understanding of architectural drawings, construction methods, and building codes.

Key Responsibilities

• Site Evaluation & Quality Control: Conduct regular site visits to monitor construction progress, ensure design and code compliance, document deficiencies, and provide photographic logs.
• RFI and Submittal Processing: Review and log Requests for Information (RFIs), shop drawings, product data, and material submittals alongside the design team.
• Change Management: Evaluate, coordinate, and process change orders, supplemental instructions, and field directives to maintain scope integrity.
• Financial Review: Evaluate contractor applications for payment, verify completed milestones, and recommend approvals.
• Project Closeout: Lead final walk-throughs, generate and resolve punch lists, and manage project closeout documentation.

Qualifications & Skills

• Experience: 3+ years managing construction administration within an architecture firm or similar capacity.
• Technical Skills: Proficiency with architectural blueprints, specifications, and project management platforms like Procore.
• Core Competencies: Clear, non-judgmental communication, deep understanding of construction methods, and strong risk management capabilities.