Construction Contract Administrator

Portman; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Portman Holdings seeks a Construction Contract Administrator to manage project expenditures, invoicing, and reporting. You will work with contractors, lenders, and internal teams to ensure compliant financial processes and accurate documentation throughout the project lifecycle.

The role emphasizes expertise in Yardi, MS Office, and detailed financial analysis. Ideal candidates have a strong background in commercial real estate development and construction project control.

Qualifications

• Bachelor's degree in finance, real estate, or building construction.
• 4+ years' experience in commercial real estate development, banking, or large-scale construction projects.
• Proficiency in Yardi and MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Review and process project invoices and change orders.
• Prepare, maintain, and reconcile financial reports and statements.
• Produce regular and ad-hoc reports for loan compliance and stakeholders.
• Ensure contracts and cost reports are entered in Yardi and accessible to team.

Skills

Financial analysis

Communication

Planning

Organization

Yardi

Microsoft Office

Education

Bachelor's degree in finance

Real Estate or Building Construction background

Tools

Yardi

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Construction Contract Administrator

Full Time Full-Time Atlanta, GA, US

3 days ago Requisition ID: 1247

Job Posting Title: Construction Contract Administrator

COMPANY

Founded by famed architect John Portman in the 1950s, Portman is a privately owned national real estate investment, development and management firm focused on delivering premier quality office, hospitality, residential, industrial, and mixed-use projects prioritizing occupant experience through first class execution. The diversified, full-service company has developed over 72 million square feet of landmark real estate assets and currently has over 27 projects in development throughout eleven markets across the country employing an unequaled pedigree of experience, industry knowledge, and commitment to excellence. Portman has established a successful global network and has a proven track record with the world's top financial institutions. Teams in the company's national offices seamlessly connect to develop, finance, and manage a diverse portfolio in the key strategic and emerging markets throughout the US. Portman Holdings continues to achieve success through investor, partner and client relationships that deliver exceptional real estate assets and innovative, experiential places. For more information, visit www.portmanholdings.com

SUMMARY

Reporting to the SVP of Construction, the Project Contract Associate will ensure that both Portman's and our stakeholders' needs are met through the appropriate tracking and management of project expenditures. The role will also perform a variety of professional level financial duties involved in preparing, maintaining, analyzing, verifying, and reconciling financial transactions, statements, records, and reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Point of contact with contractors/vendors to facilitate timely receipt of invoices.
• Receive and process invoices in accordance with established procedures and guidelines.
• Review and verify invoices for soundness, appropriate documentation, and compliance to contracts, including lien wavers and insurance certificates.
• Produce project reports in accordance with loan compliance and internal and client requirements.
• Complete regular and ad-hoc reporting including informal and formal internal documents and reports.
• Manage process of report distribution, list updates and follow-up.
• Lead the effort to ensure that all contracts, change orders, lead acquisition/closing document, and cost reports are entered in Yardi.
• Assist with documenting and managing owner-held third-party contracts.
• Assist with the documentation of project closings transitioning from construction to operations.
• Document and implement formal policies and procedures relating to project financial management. Responsible for ensuring adherence to those policies and procedures once developed.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Candidate will perform complex financial analysis and be a proactive and focused team member with the ability to work independently with minimal direction and oversight.
• Strong analytical skills with the ability to perform complex financial analysis, including and estimates to complete.
• Exceptional interpersonal, written, and verbal communication skills with the ability to foster good working relationships at every level within the Company, as well as external stakeholders.
• Excellent planning, presentation and organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proficiency in Yardi and Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Preferred experience/skills

Paralegal experience is ideal

Real Estate closing experience is preferred

EDUCATION REQUIREMENTS

• The ideal candidate will have a bachelor's degree in finance, Real Estate or Building Construction, as well as 4+ years' experience in Commercial Real Estate Development, Banking and/or large-scale construction projects.

Portman Holdings is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. We're proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds. Portman Holdings is committed to providing reasonable accommodation to qualified individuals with disabilities in the employment application process.