Construction Bid & Contracts Executive Assistant

TEI Group; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

TEI Group in New York seeks an Executive Administrative Assistant to the President to provide high-level support, manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The ideal candidate has construction industry experience and excels at assembling and coordinating sales bids and contract packages, while collaborating across Sales, Project Management, Estimating, and Finance to meet deadlines.

Qualifications

• 3+ years of executive administrative experience.
• Construction industry experience strongly preferred.
• Experience assembling and coordinating construction bids and contracts or similar project-related packages.
• Strong understanding of construction documentation, proposals, scopes of work, pricing, POs, and contract processes.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to the President, including calendars, meetings, and correspondence.
• Prepare meetings, reports, and executive-level materials.
• Coordinate internal and external meetings and travel arrangements.
• Track action items and deadlines with follow-up.
• Maintain organized files and confidential documents.
• Assist with travel and expense reporting as needed.
• Draft and edit professional correspondence and communications.
• Support bid and contract preparation with cross-department collaboration.
• Maintain records of executed contracts and amendments.
• Ensure professional presentation of bid/contract documentation.

Skills

Executive support

Calendar management

Travel arrangements

Confidentiality

MS Office

Communication

Independent work

Education

Bachelor's degree or related field

Associate's degree or related field

Tools

MS Office Suite

CRM systems

ERP systems

Contract management software

Job description

TEI Group in New York seeks an Executive Administrative Assistant to the President to provide high-level support, manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The ideal candidate has construction industry experience and excels at assembling and coordinating sales bids and contract packages, while collaborating across Sales, Project Management, Estimating, and Finance to meet deadlines.