Construction AR & Billing Specialist

Construction Association of Michigan; Evansville (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Traylor Bros., Inc. is seeking an Accounts Receivable & Billing Specialist to manage day-to-day billing, customer account maintenance, and collections across the company and related entities.

The role requires accuracy, timely invoicing, and strong collaboration with project teams and internal departments. The successful candidate will excel at resolving discrepancies, communicating professionally with customers, and supporting month-end close activities within a fast-paced construction

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related discipline preferred.
• Two or more years of accounts receivable, billing, collections, customer service, or related accounting experience preferred.
• Strong organizational skills and a high level of accuracy and attention to detail.
• Ability to analyze information, identify issues, research discrepancies, and follow through on resolution.
• Strong written and verbal communication skills with a professional, customer-focused approach.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently while contributing effectively within a team environment.
• Proficiency in Microsoft Excel, Microsoft Word, and other Microsoft Office applications.
• Experience with ERP or accounting systems preferred.

Responsibilities

• Billing & invoicing: Prepare and process contract billings accurately and timely.
• Billing & invoicing: Prepare and distribute invoices for labor, equipment, reimbursable costs, and other customer billings.
• Billing & invoicing: Review billing support documentation for completeness, accuracy, and compliance with customer and contract requirements.
• Billing & invoicing: Coordinate with project teams and internal departments to obtain required billing information and resolve discrepancies.
• Billing & invoicing: Maintain organized billing records and supporting documentation.
• Customer accounts & reconciliations: Maintain customer account information and support customer master data updates.
• Customer accounts & reconciliations: Reconcile customer accounts and investigate differences among invoices, payments, credits, and customer records.
• Customer accounts & reconciliations: Research and resolve routine billing questions, account discrepancies, unapplied cash, and unidentified payments.
• Customer accounts & reconciliations: Assist with month-end close activities, account reconciliations, and accounts receivable reporting requirements.
• Customer accounts & reconciliations: Maintain accurate records of customer correspondence and account activity.
• Collections & customer communication: Generate and distribute customer statements.
• Collections & customer communication: Monitor assigned accounts receivable balances and proactively follow up on past-due invoices.
• Collections & customer communication: Communicate professionally with customers regarding payment status, billing questions, documentation requests, and collection matters.
• Collections & customer communication: Document collection activities, payment commitments, and unresolved issues and escalated concerns when appropriate.
• Collections & customer communication: Build positive working relationships with customers and project teams to support timely payment and issue resolution.
• Process improvement & team support: Identify opportunities to improve the efficiency, consistency, and accuracy of billing and receivable activities.
• Process improvement & team support: Participate in procedure documentation, cross-training, system testing, and process improvement initiatives.
• Process improvement & team support: Assist with special projects and departmental initiatives as assigned.
• Process improvement & team support: Work collaboratively as a positive and dependable member of the accounting team.
• Process improvement & team support: Perform other duties as assigned.

Skills

Accounts receivable

Billing

Customer service

Attention to detail

ERP systems

Microsoft Excel

Microsoft Word

Accounting software

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related discipline preferred

Tools

Microsoft Excel

Microsoft Word

ERP systems

Job description

Traylor Bros., Inc. is seeking an Accounts Receivable & Billing Specialist to manage day-to-day billing, customer account maintenance, and collections across the company and related entities.

The role requires accuracy, timely invoicing, and strong collaboration with project teams and internal departments. The successful candidate will excel at resolving discrepancies, communicating professionally with customers, and supporting month-end close activities within a fast-paced construction