Construction Administrator

ms consultants, inc.; Youngstown (OH); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work option

Remote work for select positions

Health coverage

Life insurance

401(k) with company matching

Job summary

ms consultants, inc. is seeking a Construction Administrator in Ohio to manage day-to-day construction operations from start to finish, including water and wastewater-related work and other civil projects.

This role requires strong documentation, field oversight, and coordination with designers, contractors and clients. The ideal candidate holds a Bachelor’s degree in a related field, has a valid driver’s license, and can travel to job sites.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering Technology, or Construction Engineering Technology.

Responsibilities

• Process submittals.
• Serve as the Construction Contract Administrator, administering the terms of the contract during construction projects.
• Perform on-site observations/inspections to ensure compliance with contract documents, building codes, regulations, and industry standards and prepare field reports.
• Assist the Director of Construction with Construction Management or Administration responsibilities in the office as required.
• Assist with bid period and construction administration services, including site visits and coordination with the owner and public agency(ies).
• Act as a liaison between design professionals, contractors and clients.
• Represent the firm at Pre-Bid, Bid or Construction meetings as required.
• Review RFIs, submittals / shop drawings and schedules for compliance with contract documents.
• Maintain accurate project documentation, including permits, drawings, specifications, and change orders.
• Maintain and issue weekly meeting minutes, RFI and submittal logs throughout the life cycle of the project.
• Verify, review and process monthly pay requests submitted by contractors.
• Coordinate with regulatory agencies, consultants, and clients to obtain necessary approvals and permits.

Skills

Construction execution

Driver's license

Reading plans & specs

State & municipal specs

Public works / roadway projects

Team leadership

Attention to detail

Strong communication

MS Office

Education

Bachelor's degree in Construction Management, Civil Engineering Technology, or Construction Engineering Technology

Tools

Microsoft Office

Job description

ms consultants, inc. – Youngstown or Akron, OH

We are seeking a highly motivated Construction Administrator who has experience managing the day-to‑day operations of construction projects from start to finish. Relevant experience must include waterline, sanitary, and storm sewer installation. Additional experience with technical construction projects such as asphalt, concrete, water or wastewater treatment facilities, or some combination is expected.

With a variety of specialties, our construction team provides services for transportation, water, wastewater, architecture, and energy infrastructure projects. We provide administration, management, resident inspection, or any combination thereof. Our years of diverse experience allow us to guide contractors in constructive ways, expedite decisions in the field, resolve disputes, and promote project savings and timely completion for the benefit of our clients.

What You’ll Do:

• Process submittals.
• Serve as the Construction Contract Administrator, administering the terms of the contract during construction projects.
• Perform on‑site observations/inspections to ensure compliance with contract documents, building codes, regulations, and industry standards and prepare field reports. Frequent visits to job sites will be required.
• Assist the Director of Construction with Construction Management or Administration responsibilities in the office as required.
• Assist with bid period and construction administration services, including site visits and coordination with the owner and public agency(ies).
• Act as a liaison between design professionals, contractors and clients.
• Represent the firm at Pre‑Bid, Bid or Construction meetings as required.
• Review RFIs, submittals / shop drawings and schedules for compliance with contract documents.
• Maintain accurate project documentation, including permits, drawings, specifications, and change orders.
• Maintain and issue weekly meeting minutes, RFI and submittal logs throughout the life cycle of the project.
• Verify, review and process monthly pay requests submitted by contractors.
• Coordinate with regulatory agencies, consultants, and clients to obtain necessary approvals and permits.

What You’ll Bring:

• Experience in construction execution.
• Valid driver’s license and willingness to travel to project sites as required.
• Familiarity with basic construction processes, including the ability to read and interpret project plans, contract specifications, apply mathematical formulas and engineering principles.
• Experience with State and Municipal construction and materials specifications.
• Experience in commercial, public works, or roadway projects.
• Strong interpersonal skills with the ability to work as part of a team, including leadership qualities to motivate and inspire others.
• Attention to detail and a commitment to delivering high‑quality work.
• Must be an exceptional communicator, both written and verbal.
• Experience with Microsoft Office products.

Educational Qualifications:

• Bachelor’s degree in Construction Management, Civil Engineering Technology, or Construction Engineering Technology.

Why Choose ms consultants?

We are proud to be an award‑winning engineering, architecture, planning and environmental consulting firm, annually ranking within ENR’s Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service.

As a member of the ms team, we consider your needs as a professional and as an individual outside of work. We offer a career path with opportunities for advancement at any level of your career and support costs for licensure, certifications, and further education. To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long‑term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered.

We know work‑life balance is important and offer paid time off and flexible work schedules for when you need it, in addition to company paid holidays. Our focus on work‑life balance also includes a hybrid work option, giving you the flexibility to work in the office and at home. We’re also able to offer full‑time remote work for select positions, depending on the role and work requirement.

Our Mission:

By investing in our people, we create comprehensive solutions for communities and clients.

Our Vision:

Our vision is to shape a better tomorrow.

Our Values:

We are accountable. We foster collaboration. We stand for inclusion. We are committed to excellence. We are passionate about our work.

The ms Commitment to Diversity, Equity, & Inclusion

ms is a company that actively promotes anti‑racist values and fosters an environment of diversity, equity, and inclusion. This means working together to speak out and take action against all forms of racism, bias, and discrimination, not only in our company but in our community and everyday lives. Read more about ms DEI here.

ms consultants, inc. is an Equal Opportunity/Affirmative Action employer. ms fully supports and maintains compliance with all state, federal, and local regulations. ms does not discriminate against applicants or employees on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, or genetic information.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.