Construction Administration Manager

rei; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

rei is seeking a Project Administrator to assist with contract administration and field work. This includes performing building envelope assessments and generating detailed reports. The ideal candidate will support project managers, engage with contractors, and document project progress.

Applicants should have relevant experience, technical training, and fluency in English. Ability to perform physical tasks and work outdoors is essential.

Qualifications

• 2+ years of relevant work experience in consulting or engineering.
• Experience with building envelope/enclosure and roofing.
• Formal technical training may count toward experience.

Responsibilities

• Perform building envelope assessments to determine conditions.
• Assist in preparing contract documents and project closeout packages.
• Review contractor’s project submittals and monitor construction.

Skills

Knowledge of roofing materials and installation

Understanding project specifications

Experience with assessment equipment

Fluent in English

Bilingual (Spanish)

Proficient in Word, Excel, Adobe, Bluebeam

Education

High school graduate or equivalent

Formal technical program or equivalent experience

Registered Observer certification

Job description

Summary

Working under the direction of Project Managers, provide contract administration support for active projects. Assist with field work related to generating proposals, provide reviews of contract documents, and conduct building envelope assessments. Work includes generating detailed written reports, collecting field data such as measurements, observing and documenting construction work in progress, reviewing submittals, RFIs, quality assurance observation reports, applications for payment, taking photographs, and more. Tasks are typically performed on multiple projects simultaneously.

Core Responsibilities

1. Field Work Responsibilities
   • Perform building envelope assessments of properties to ascertain existing material conditions, quantities, sizes, and develop repair scopes and construction estimates for use in proposals and reports.
   • Perform documented assessments or investigations of existing conditions, which may include destructive openings, specialized water/air or smoke testing, moisture, capacitance, or infrared surveys.
2. Provide assistance with the preparation of contract documents
   • Aid the Project Manager with project field work, which may include collecting measurements, destructive openings, and reviewing/verifying as‑built drawings with actual field conditions.
3. Perform contract administration duties
   • Review contractor’s project submittals.
   • Attend and document pre‑construction meetings with the Project Manager, contractors, and owner’s representatives to review the project, goals, expectations, owner restrictions, and schedules.
   • Perform periodic construction monitoring during the work to ensure contractor’s work follows the contract documents and communicate observed deficiencies for resolution.
   • Review observation reports and validate observations with the contract documents and approved contractor submittals.
   • Document and discuss conditions that may result in a change order with the project manager.
   • Document RFIs during the project implementation, engaging the project manager or engineer for assistance or clarification.
   • Assist the PM with identifying, evaluating, and implementing potential solutions to resolve conflicts identified during the work.
   • Assist the project manager with collecting the project closeout documents and preparing the project closeout packages.
4. Other responsibilities as assigned.

Skills and Knowledge

1. Working knowledge of materials and installation processes used in roofing, waterproofing, wall, and other envelope assemblies.
2. Ability to understand project specifications, drawings, submittals, and other documentation, identify discrepancies between actual construction and project requirements, and articulate these discrepancies both verbally and in written reports.
3. Working knowledge of equipment used in assessments and investigations, including infrared camera, electrical capacitance meters, water testing units, etc.
4. Ability to read, write, and speak English fluently; bilingual (Spanish) is a plus.
5. Word processing, Excel, Adobe, and Bluebeam skills.

Education and Training

• High school graduate or equivalent.
• Formal technical program or equivalent experience.
• Has or working toward Registered Observer certification(s).

Work Experience

• Two or more years of relevant work experience, preferably with a consulting and/or engineering firm.
• Four years of industry experience (engineering consulting, building envelope/enclosure, roofing, etc.).
• Formal technical program in a relevant field or relevant certifications may count toward experience.

Physical and Environmental Demands

• Sufficient physical ability to perform moderate lifting (approximately 50 pounds maximum).
• Ability to stand or walk for prolonged periods of time.
• Ability to climb ladders.
• Work is primarily outside.