Construction Admin Specialist: Restoration & Invoicing

ServiceMaster by Rice; Clive (IA); On-site; USD 25,000 - 39,000; Full time

Job summary

ServiceMaster by Rice in Clive, IA is seeking a Construction Administrative Assistant to support restoration projects from setup to completion, including invoicing and collections. The role requires strong organization, attention to detail, and professional client communication in a fast-paced environment.

You will manage job records, coordinate documentation, and assist with permits and compliance while working closely with the General Manager and project team.

Qualifications

• Experience in administrative, office, or billing roles preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Detail-oriented with accuracy and follow-through.
• Ability to manage multiple projects and deadlines.
• Experience with client communications and collections is a plus.

Responsibilities

• Set up and manage new jobs in the job management system.
• Maintain organized job folders and up-to-date records.
• Coordinate invoicing, billing, and accounts receivable follow-up.
• Monitor outstanding invoices and contact clients as needed.
• Prepare and send invoices and supporting docs to clients.
• Collaborate with project managers and team members.
• Ensure permits, compliance, and ITEL documentation are tracked.
• Close out completed or inactive projects in the system.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Microsoft Office

Problem solving

Tools

Next Gear-DASH

ITEL

Restoration software

Job description

ServiceMaster by Rice in Clive, IA is seeking a Construction Administrative Assistant to support restoration projects from setup to completion, including invoicing and collections. The role requires strong organization, attention to detail, and professional client communication in a fast-paced environment.

You will manage job records, coordinate documentation, and assist with permits and compliance while working closely with the General Manager and project team.