Construction Admin Pro: Fleet, Safety & Records

Cirks Construction, Inc.; Orange, Northern (CA, KY); Hybrid; USD 63,039,000 - 77,366,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life/AD&D

FSAs

401(k)

Vacation time

Holidays

Job summary

Cirks Construction Inc. (CCI), dba KDC Construction is seeking an Administrative Assistant to provide broad administrative support across operations, risk, fleet, and safety.

The role includes maintaining records, coordinating fleet and safety activities, supporting training and incident reporting, and assisting with subcontractor, licensing, lien notices, and audits. The ideal candidate has 3–5 years of administrative experience, strong Microsoft Office and data-entry skills, excellent

Qualifications

• High school diploma or equivalent required.
• Minimum of 3–5 years of administrative or related experience in a high-volume, fast-paced work environment.
• Construction industry experience preferred.
• Proficiency with Microsoft Office applications, including Word and Excel, and the ability to effectively navigate computerized systems and software applications.
• Strong data entry skills with a high level of attention to detail, accuracy, and recordkeeping.

Responsibilities

• Provide comprehensive administrative support, including data entry, electronic and physical filing, document scanning, records maintenance, and document management.
• Serve as a point of contact for administrative inquiries, responding to requests and resolving routine issues in a timely, professional, and service-oriented manner.
• Support fleet administration activities, including vehicle registration renewals, maintenance and repair tracking, fleet records, and updates within fleet management systems.
• Coordinate safety onboarding activities, including PPE distribution, inventory tracking, replenishment, and ordering.
• Maintain accurate and current safety training records and monitor completion of required employee training and certifications.
• Prepare, maintain, and distribute recurring safety reports and related documentation.

Skills

Microsoft Office proficiency

Data-entry skills

Communication skills

Problem-solving

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Cirks Construction Inc. (CCI), dba KDC Construction is seeking an Administrative Assistant to provide broad administrative support across operations, risk, fleet, and safety.

The role includes maintaining records, coordinating fleet and safety activities, supporting training and incident reporting, and assisting with subcontractor, licensing, lien notices, and audits. The ideal candidate has 3–5 years of administrative experience, strong Microsoft Office and data-entry skills, excellent