Administrative Assistant

KDC Construction; United States; On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental HMO and PPO insurance

Vision insurance

Life/AD&D insurance

Flexible Spending Accounts

Unreimbursed Medical and DependentCare

401k retirement plan

Vacation and Sick Time

Holidays

Job summary

KDC Construction is seeking an Administrative Assistant to provide broad administrative support across our operations, risk, fleet and safety functions. The role maintains records, coordinates fleet and safety activities, supports training and incident reporting, and assists with subcontractor licensing, lien notices, and audits.

This position requires highly organized, proactive professionals with strong Microsoft Office and data entry skills, excellent communication, and the ability to handle

Qualifications

• High school diploma or equivalent required.
• Minimum of 35 years of administrative experience in a high-volume environment.
• Construction industry experience preferred.
• Proficiency with Microsoft Office applications including Word and Excel.
• Strong data entry and recordkeeping accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication.
• Valid state driver's license with reliable transportation.

Responsibilities

• Provide comprehensive administrative support including data entry and filing.
• Serve as a point of contact for administrative inquiries and resolve routine issues.
• Support fleet administration activities including registrations and tracking.
• Coordinate safety onboarding including PPE distribution and inventory.
• Maintain safety training records and monitor certifications.
• Prepare and distribute recurring safety reports and documents.
• Support incident reporting processes and audit-ready files.
• Coordinate subcontractor documentation and crane-related info.
• Track lien notice documentation and related records.
• Support business licensing applications, renewals and record maintenance.
• Provide backup front office support including reception and mail handling.
• Promote a strong safety culture and follow company safety policies.
• Perform additional duties as assigned.

Skills

MS Office

Data entry

Recordkeeping

Communication

Time management

Problem solving

Teamwork

Education

High school diploma or equivalent

Tools

Fleet management systems

Job description

The Administrative Assistant provides broad administrative support across KDC Constructions general operations risk fleet and safety functions The role is responsible for maintaining accurate records and documentation coordinating fleet and safety related activities supporting employee training and incident reporting and assisting with subcontractor licensing lien notice and audit requirements The position also provides general office and receptionist support as needed This role requires a highly organized detail oriented and proactive professional who can effectively manage multiple priorities in a fast paced construction environment The ideal candidate has 35 years of administrative experience strong Microsoft Office and data entry skills excellent communication and problem solving abilities and a demonstrated ability to take initiative and follow tasks through to completion Construction industry experience is preferred

Cirks Construction Inc CCI dba KDC Construction is a leader in the construction industry with diverse individuals dedicated to our people customers projects and community We are maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally KDC is also a proud recipient of the Top Workplaces 2022 and 2023 presented by the Orange County Register

KDC Construction offers a competitive salaryhourly range of 2200 to 2700 while considering the candidates experience

Provides a comprehensive benefits package for full time employees

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• LifeAD&D insurance
• Flexible Spending Accounts
• Unreimbursed Medical and Dependent Care
• 401k retirement plan
• Vacation and Sick Time
• Holidays

Essential Job Functions

• Provide comprehensive administrative support including data entry electronic and physical filing document scanning records maintenance and document management
• Serve as a point of contact for administrative inquiries responding to requests and resolving routine issues in a timely professional and service oriented manner
• Support fleet administration activities including vehicle registration renewals maintenance and repair tracking fleet records and updates within fleet management systems
• Coordinate safety onboarding activities including personal protective equipment PPE distribution inventory tracking replenishment and ordering
• Maintain accurate and current safety training records and monitor completion of required employee training and certifications
• Prepare maintain and distribute recurring safety reports and related documentation
• Support workplace accident and incident reporting processes including documentation record maintenance and follow up tracking
• Organize and maintain audit ready files records and supporting documentation in accordance with company requirements
• Coordinate and maintain subcontractor documentation including information related to equipment and specialized operations such as crane activities
• Track maintain and organize preliminary lien notice documentation and related records
• Support business licensing requirements including applications renewals tracking and record maintenance
• Provide backup front office support including answering and directing calls greeting and assisting visitors and coordinating incoming and outgoing mail and deliveries
• Support a strong safety culture by adhering to and reinforcing company safety policies procedures and initiatives and performing work in a manner that promotes the safety of employees and others
• Perform additional duties and responsibilities as assigned to support departmental and organizational needs

Education Experience and Skills

• High school diploma or equivalent required
• Minimum of 35 years of administrative or related experience in a high volume fast paced work environment
• Construction industry experience preferred
• Proficiency with Microsoft Office applications including Word and Excel and the ability to effectively navigate computerized systems and software applications
• Strong data entry skills with a high level of attention to detail accuracy and recordkeeping
• Excellent organizational and time management skills with the ability to prioritize coordinate and manage multiple responsibilities and deadlines
• Strong verbal and written communication skills with the ability to communicate professionally and effectively with employees vendors subcontractors and other stakeholders
• Self motivated dependable and able to work both independently and collaboratively in a fast paced team oriented environment
• Demonstrated initiative and problem solving skills including the ability to anticipate needs identify solutions address obstacles and follow assignments through to completion
• Demonstrates sound judgment professionalism discretion and practical decision making in the performance of job responsibilities
• Works effectively with individuals across a variety of roles backgrounds perspectives and levels of the organization
• Must possess or be able to obtain prior to employment a valid state issued drivers license with an acceptable driving record and have reliable transportation