Construction Accounting Manager

Syracuse Construction, Inc.; City of Syracuse (NY); Presencial; USD 65.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Performance bonus

Paid holidays

Paid vacation

Health insurance

Continuing education

Leadership opportunities

Year-round employment

Flexible environment

Career advancement

Descripción de la vacante

Syracuse Construction, Inc. in Central New York is seeking an experienced Construction Accounting & Billing Manager to join our leadership team.

You will oversee day-to-day financial operations, manage project billing, and provide timely reporting to guide strategic decisions. The role emphasizes accurate cost control, vendor and subcontractor payments, and robust WIP reporting, with opportunities to influence cash flow and project profitability.

Formación

• Construction accounting or project-cost accounting experience
• Proficiency with QuickBooks Enterprise
• Experience with AIA billing and pay applications
• Knowledge of schedules of values, retainage, and lien waivers
• Strong Microsoft Excel and Microsoft 365 skills
• Experience with accounts receivable and accounts payable
• Understanding of construction job costing
• Strong analytical and problem-solving abilities
• Excellent organization and attention to detail
• Professional written and verbal communication
• The ability to coordinate effectively with project managers and ownership
• A leadership mindset and commitment to continuous improvement

Responsabilidades

• Prepare customer invoices and progress billings
• Prepare AIA pay applications
• Maintain schedules of values
• Track retainage and lien waivers
• Process approved change orders
• Improve billing turnaround time
• Review and process vendor invoices
• Coordinate subcontractor payments
• Match invoices with purchase orders and project budgets
• Maintain vendor and subcontractor records
• Process credit applications
• Track certificates of insurance
• Support accurate and timely payment processing
• Monitor company cash flow and bank balances
• Complete bank and account reconciliations
• Maintain accurate project job-cost information
• Prepare monthly financial reports
• Develop work-in-progress reporting
• Analyze project costs and profitability
• Assist with pricing and margin reviews
• Support cash-flow forecasting
• Coordinate with the company’s CPA
• Provide payroll support as needed
• Meet regularly with ownership
• Coordinate with project managers regarding billing, budgets, and change orders
• Develop efficient accounting procedures
• Identify opportunities to strengthen reporting and technology
• Build scalable systems that support company growth
• Maintain confidentiality, accuracy, and professionalism

Conocimientos

Construction accounting

QuickBooks Enterprise

AIA billing

Schedules of values

Lien waivers

Excel

Accounts receivable

Accounts payable

Construction costing

Analytical thinking

Attention to detail

Communication

Leadership

Herramientas

Microsoft 365

Construction management software

Descripción del empleo

Full-time

Compensation: $65,000 - $85,000 per year, plus performance bonus eligibility

Build the Business That Builds the Projects

Syracuse Construction is seeking an experienced Construction Accounting & Billing Manager to become a key member of our leadership team.

This is far more than a traditional accounting position. You will serve as the financial hub connecting ownership, project managers, customers, subcontractors, vendors, financial institutions, and our CPA.

Your work will directly influence cash flow, project profitability, operational decisions, and the continued growth of the company.

About Syracuse Construction

Syracuse Construction is a growing general contractor serving Central New York. Our work includes:

• Commercial construction
• Luxury residential construction
• Renovations
• Design-build
• Structural construction
• Project and construction management

Every successful project depends on accurate billing, disciplined cost management, reliable reporting, and strong financial leadership.

Position Overview

The Construction Accounting & Billing Manager will oversee the company’s day-to-day financial operations while supporting ownership with timely reporting, cash-flow planning, project billing, job-cost analysis, and strategic decision-making.

You will help ensure that projects are billed accurately, vendors and subcontractors are paid appropriately, receivables are actively managed, and leadership has the financial information needed to make sound decisions.

Primary Responsibilities

Construction Billing and Accounts Receivable

• Prepare customer invoices and progress billings
• Prepare AIA pay applications
• Maintain schedules of values
• Track retainage and lien waivers
• Process approved change orders
• Improve billing turnaround time

Accounts Payable and Vendor Management

• Review and process vendor invoices
• Coordinate subcontractor payments
• Match invoices with purchase orders and project budgets
• Maintain vendor and subcontractor records
• Process credit applications
• Track certificates of insurance
• Support accurate and timely payment processing

Financial Management and Reporting

• Monitor company cash flow and bank balances
• Complete bank and account reconciliations
• Maintain accurate project job-cost information
• Prepare monthly financial reports
• Develop work-in-progress reporting
• Analyze project costs and profitability
• Assist with pricing and margin reviews
• Support cash-flow forecasting
• Coordinate with the company’s CPA
• Provide payroll support as needed

Leadership and Process Improvement

• Meet regularly with ownership
• Coordinate with project managers regarding billing, budgets, and change orders
• Develop efficient accounting procedures
• Identify opportunities to strengthen reporting and technology
• Build scalable systems that support company growth
• Maintain confidentiality, accuracy, and professionalism

What Success Looks Like

During your first year, you will help Syracuse Construction:

• Develop more accurate cash-flow forecasts
• Accelerate project billing
• Improve project-cost visibility
• Strengthen work-in-progress reporting
• Improve project profitability analysis
• Build scalable financial systems
• Strengthen relationships with customers, vendors, subcontractors, and our CPA

Most importantly, you will become a trusted member of the leadership team.

Qualifications

The strongest candidates will offer:

• Construction accounting or project-cost accounting experience
• Proficiency with QuickBooks Enterprise
• Experience with AIA billing and pay applications
• Knowledge of schedules of values, retainage, and lien waivers
• Strong Microsoft Excel and Microsoft 365 skills
• Experience with accounts receivable and accounts payable
• Understanding of construction job costing
• Strong analytical and problem-solving abilities
• Excellent organization and attention to detail
• Professional written and verbal communication
• The ability to coordinate effectively with project managers and ownership
• A leadership mindset and commitment to continuous improvement

Preferred Experience

Experience in one or more of the following areas is especially valuable:

• General contracting
• Commercial construction
• Residential construction
• Construction project billing
• Project profitability reporting
• Vendor and subcontractor management
• Construction management software
• Digital banking and document-management systems

The Candidate We’re Looking For

We are looking for someone who:

• Enjoys solving problems
• Understands the construction industry
• Thinks like an owner
• Communicates clearly and professionally
• Wants to improve systems
• Works well with project teams
• Values integrity and accountability
• Takes ownership of results
• Wants to help a growing company succeed

Why Join Syracuse Construction?

At Syracuse Construction, your ideas and expertise will matter.

You will work directly with ownership, influence company decisions, improve processes, build long-term value, and help shape the financial future of the organization.

As the company grows, this position offers potential advancement into senior accounting, controller, finance, operations, or executive leadership roles.

• Performance bonus
• Paid holidays
• Paid vacation
• Health insurance contribution
• Continuing education
• Leadership opportunities
• Year-round employment
• Flexible professional environment
• Long-term career advancement