Construction Accounting & Billing Specialist

Anderson Aluminum Inc.; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Anderson Aluminum Inc. is seeking a Construction Accounting Specialist to manage the full cycle of accounts payable and receivable across 15–20 active construction projects.

You will process invoices, code them to the correct project codes, and ensure timely billing applications using Excel, Textura, Procore, and AIA-style portals. The role requires strong attention to detail, the ability to meet competing deadlines, and effective communication with vendors, project managers, and internal teams.

Qualifications

• Associate's or Bachelor's degree in accounting, finance, business, or related field preferred; relevant experience may substitute.
• Strong understanding of AP, AR, bookkeeping, treasury management, and basic GAAP principles.
• Excellent communication and relationship-building skills with clients, Construction Managers, vendors, and trade partners.
• Strong attention to detail, follow-through, problem-solving, and personal accountability.
• Experience with Foundation accounting software, or similar construction-centric ERP system.
• Experience with Excel, Textura, Procore, AIA-style billing, or similar construction billing portals preferred.
• Ability to manage multiple deadlines, work independently, and take ownership in a fast-paced environment.

Responsibilities

• Review and process subcontractor, supplier, and vendor invoices each day in Foundation ERP.
• Verify invoices against purchase orders, subcontracts and supporting documentation, and accurately code them to the appropriate project, cost code, GL account, and/or inventory.
• Route invoices for approval; follow up on missing approvals or documentation.
• Research and resolve invoice discrepancies with vendors, project managers, and internal team members; respond to vendor/subcontractor questions on invoice and payment status.
• Maintain vendor compliance records (W-9s, certificates of insurance, and lien waivers received from subs/vendors).
• Assist purchasing and shipping with vendor reconciliations
• Maintain the monthly billing calendar for approximately 15–20 active projects with varying deadlines and requirements.
• Work with project managers to confirm billable amounts and obtain required documentation.
• Prepare complete billing applications for management's final review and submission (Excel, Textura, Procore, AIA-style billing, or similar construction billing portals).
• Gather and review stored-material documentation; prepare, collect, and track lien waivers issued to customers as part of billing.
• Make routine corrections requested during customer review.
• Track billing submissions, approvals, payments, and outstanding balances; identify and follow up on short payments, discrepancies, and past-due amounts, escalating to management as needed.
• Provide general administrative and office support as needed, particularly during absences, leaves, or vacancies — including answering phones, greeting visitors, and sorting/distributing mail and deliveries.
• Prepare correspondence and maintain organized electronic and physical records (scanning, copying, filing) across AP, AR, and vendor documentation.
• May serve as payroll processing backup support

Skills

Accounts Payable

Accounts Receivable

Excel

Foundation ERP

Billing portals

Education

Associate's or Bachelor's in Accounting

Tools

Textura

Procore

AIA-style billing

Foundation ERP

Job description

Anderson Aluminum Inc. is seeking a Construction Accounting Specialist to manage the full cycle of accounts payable and receivable across 15–20 active construction projects.

You will process invoices, code them to the correct project codes, and ensure timely billing applications using Excel, Textura, Procore, and AIA-style portals. The role requires strong attention to detail, the ability to meet competing deadlines, and effective communication with vendors, project managers, and internal teams.